Materials Administrator

Job description

Our client is looking for a Materials Administrator for a permanent position, located in Aberdeen

ROLE

To provide support and assistance to the team in Tullos with regards to daily coordination and administration tasks.

RESPONSIBILITIES

Administration:

• Maintain ordered filing records to support the continued use of site plan, equipment and vehicles.
• Responsibility for organising and archiving files and recording effectively for future reference.
• Assist the department with any general administration duties and provide holiday cover.
• Pro-actively deal with incoming correspondence/enquiries e.g. telephone calls, emails and mail and responding/directing as appropriate.

Stores Duties:

• Carry out stores administration and any other relevant administration duties as required by management.
• Coordinate the stock control within the store.
• Organise the store in an appropriate, management and safe fashion.
• Maintain good stores housekeeping.
• Deputise for Stores Controller for sickness/holiday cover.

Import/Export:

• Support in client logistics interface.
• Obtain, check and prepare documentation to meet customs/client requirements, packing specifications and compliance with overseas countries regulations.
• Coordinate equipment certification in line with Company and Client requirements.
• Assist in preparation of shipping manifest and documentation.
• Identify and assign commodity code classification as necessary.
• Ensure that import/export logs are maintained.
• In respect of international shipments, ensure all customs documentation is organised in an accurate and timely manner.

REQUIREMENTS

Essential

• 5 Standard Grades or equivalent
• Proven track record in similar role
• Experience of maintaining filing systems
• Experience of import/export
• Proficient in Microsoft Word, Excel and Outlook.
• Good communication and interpersonal skills.
• Team player.
• Ability to work in a challenging environment.
• UK/EU Customs regulations.

Preferred

• HNC/HND in administration
• Experience of working in the waste management industry
• Awareness of waste management issues.