Document Controller

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Job description

Our client is looking for a Document Controller for an initial 12 month contract position, located in Westhill, Aberdeenshire

RESPONSIBILITIES

The Document Controller will be responsible for supporting with all aspects of document control within a project, ensuring systems, processes, and reporting requirements for both internal and external clients are met by adherence to company procedures.

• Maintain a comprehensive Document Control System as required to fulfil the requirements of any specific project
• Ensure all documentation, drawings and specifications are up to date and at the correct revision
• Be responsible for project document as built and archiving documentation

Guidance

• To act as the contact person for the Document Control System within projects
• Participate in presenting Document Control processes and systems at the "kick off" of new projects and to new project employees
• Participate in the discussion of the "Subcontractor Document Register" during project and Supplier "kick off" meetings

Compliance

• To assist the Document Control Team Leader in maintaining a consistent controlled approach to Document Control processes
• Ensuring compliance to company procedures and contractually agreed conditions
• Assist in ensuring that correct procedure standards are being used and that all documents, drawings and specifications are up to date and at the correct revision
• Responsible for assisting with archiving of project documents ensuring that retained information is in date and relevant
• To participate in internal audits as directed

Control

• Maintaining a comprehensive Document Control System as required meeting the requirements of any specific project
• To be the focal point for all Project documentation, accounting for all documentation received and transmitted
• Ensuring that all Project documentation is controlled and expediently distributed as per the specific distribution requirements
• Monitoring and reporting of document status by the use of reporting tools
• Ensuring that Internal Departments produce documentation within the MDR planned dates
• Supplying documentation for mobilisation and for compiling manuals as appropriate for as-built review etc.
• Using reports, advise Client, Subcontractor, Project Manager and Team Members on a weekly (or agreed) basis, the status of documents and comments internally and externally
• Assist Document Control Team as and when requested by the Document Control Team Leader, due to busy periods, illness, and holiday cover

REQUIREMENTS

Technical (including IT):

• Technical Document Control experience
• Computer literate - experience of Microsoft Word and Excel
• Good administration skills

Interpersonal:

• Good organisational skills
• Good communication/interpersonal skills
• Team player

Self-Management:

• Organised, pro-active, rigorous, good time keeping, flexible

Experience

• Previous Document Control experience essential
• Working within a Subsea, Oil and Gas environment preferred