HR Administrator

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Job description

HR Administrator

ABEC is an Energy and Building Management System Specialist carrying out new Installations & Projects, Maintenance and Energy Management Services. This is a fast-growing company with a turnover of circa £16M with offices in Tewkesbury and Wokingham, consisting of over 70 staff and a network of sub-contractors and suppliers with ambitious plans to grow considerably over the next five years.

An exciting opportunity has arisen for an experienced HR Administrator to work with the HR Manager. The HR department consists of an HR Manager and Training & Development Co-ordinator and this role is an addition to the team due the growth of the business.

You should be a friendly, fun, decisive and knowledgeable with HR experience. We offer the successful applicant a great scope and variety of work, assisting with a large variety of HR administrative duties.

Key Duties & Responsibilities in this position are:

Deal with day-to-day HR queries and questions, escalating to the HR Manager when necessary
Responsible for all the documentation maintenance and updates for the People HR portal (HRIS)
Support the recruitment process which includes but is not limited: DISC profiling, offer letters, contracts
Coordination of all new starter paperwork and induction, including reference checking, DBS checks, relevant certifications required to do the job, new starter forms etc.
Support the overall on-boarding process from start to finish eg: Engineer's PPE, industry cards etc.
Management of all visa applications/work permits and right to work checks for all staff
Point of contact for all European payroll partners
Management of the absence policy, chasing the sickness certification forms and including the return-to-work process is completed as and when required
Maintenance of all employee files and confidential HR folders in the relevant drives
Provide admin and note taking support for a range of issues including investigations, disciplines, grievances, performance, well-being, absence issues, probation reviews, etc.
Support the annual appraisal process, issue any pay review, and bonus letters
Support the employee leaver admin process eg: return of company property, equipment, tools, PPE
Support the Occupational Health process as and when required
Supporting the Training Coordinator with administration
Supporting the Talent Specialist/Manager with administration
Supporting the HR Manager with administration
Being responsible for the successful operation of the Wokingham Office. This may include liaising with suppliers such as specialists and cleaning contractors and procurement of office supplies
About You:

Outstanding administration experience with a desire to continually improve and streamline processes
Ability to work on own initiative and a willingness to learn
Hard working and quick turn-around of tasks is essential in our high demanding work environment
Ability to communicate effectively at all levels with good interpersonal skills and a confident telephone manner
Knowledge of using an HR system, preferably People HR or similar
Good organisational skills and an ability to prioritise with excellent attention to detail and a "can do" attitude
Proven ability to handle confidential and sensitive management issues & information
Ability to work under pressure and to deadlines
Experience of producing correspondence to a high standard of accuracy
Calm, proactive, approachable person who takes ownership of an issue from end to end
You also need to be able to maintain an awareness of the requirements of employment law and best practice to ensure compliance with all legal requirements
Key Skills, Qualifications & Experience needed for this position:

Graduate degree or equivalent
Proven track record working with senior managers and key stakeholders
Experience of working as a Senior HR Administrator
Experience of supporting Senior Managers
Experience of Human Resource Information Systems (HRIS)
Excellent Microsoft package skills (word, Excel, Outlook, Power Point)
Excellent organisation and people skills
How to Apply

If interested, please click on the link provided and you will be redirected to the company's website to complete your application.

No Agencies please