Finance and Exams Co-ordinator

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Job description

Aspris Children's Services (an independent company which was formally Priory Education and Children's Services) is one of the UK's leading independent providers of specialist care and education for a reason. We recruit some of the most committed people in the sector.Roehampton Gate School (RGS) is a school for young people aged 9 -19 with mild to moderate autistic spectrum disorders, Asperger's Syndrome and associated learning difficulties. Located in Roehampton, South West London, we aim to deliver the highest level of education and care according to individual needs in a safe, positive and structured environment.Financial Responsibilities:Raising Purchase Orders on the Aspire purchasing system, ensuring the correct budget codes are used and prioritising orders in terms of school needs.Responsible for the management of the Petty Cash according to the Petty Cash policy and reconciling this to send to Treasury.Be able to generate reports on purchasing costed from varying budget codes and analyse for information.Ensuring that any invoices received are correct and include the relevant purchase order numbers before sending to Accounts Payable.Receipting goods on arrival and ensuring quantities match the delivery and delivery notes, dealing with any discrepancies and returns.Filing financial documents (Invoices, Petty Cash Control sheets etc.) by financial year electronically, including hard copies where applicable.Administering colleague expense claims and forwarding these to Treasury to processAdministering Ex-Gratia claims for colleagues.Examination Responsibilities:Ensuring smooth running of the examinations throughout the year by working closely with the Exams Officer and Head of Centre and to adhere to the examination regulations.To be aware of the JCQ General Regulations and Instructions for Conducting Examinations for the year and to keep up to date with any new changes.Keeping good communications with the Awarding Bodies and JCQ.Administering Awarding Body approval forms, helping with examination entries and student exam timetables.Liaising between the Exams Officer and parents/candidates to ensure entries are correct.To keep the awarding body staff user accounts up to date.Ensuring examination paperwork is readied and kept up to date including the secure storage delivery logs, exam room posters and keeping up to date exam policies on file, ready for inspections.Keep track of certificates and ensure they are kept in secure storage until ready for posting to candidates.To ready results slips for candidates on results day.To aid with post results servicesWhat do you get in return?A generous salaryBeing part of a company that invests in you and your team for personal and professional developmentReward and discount schemesPensionEnhanced DBS fee paidAccess to a holiday packageCycle to work schemeWellbeing supportAspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with past employers and the Disclosure & Barring Service.