Finance Officer and Receptionist

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Job description

SummaryWe are looking to appoint a dedicated and resourceful individual as Finance Officer to oversee financial duties across Harris Primary Academy Purley Way . This role is likely to suit a qualified individual with previous professional finance experience or equivalent.This role will also involve reception duties.The working hours for this role will be 8:15am-4:30pm, with a 45 minute lunch break.About UsHarris Primary Academy Purley Way has been open since 2016 and is Ofsted rated Outstanding in all areas. At full capacity there will be 21 classes from Reception to Year 6. We opened with a Reception cohort and are growing by a year group at a time with currently over 350 pupils on roll from Reception to Year 5. The whole community strive for Harris Primary Academy Purley Way to be the best it can possibly be which is encapsulated by our vision statement: "Excellence for All".Main Areas of ResponsibilityCreating purchase ordersObtaining authorisation, coding and posting purchase invoicesChecking of all deliveries to the AcademyRaising cheques/BACS for purchase invoicesMaking paymentsJournal entries on accounting systemCash/bank reconciliation and reportsCollecting money from students for educational visitsReconciling petty cash and academy credit cardLiaising with cost centre budget holdersMaintaining Fixed Asset RegisterAcademy bankingAssisting Finance Business Partner in balance sheet reconciliations.Dealing with incoming and outgoing finance post.Administering finances in relation to peripatetic tuitionRaising sales invoices for lettingsSupporting the Academy in finding ways to raise capital funding and achieving better value for moneyLiaising with letting company regarding financial elementsGiving financial support for any capital spend projectsWorking with Federation Business Partner and Principal in agreeing priorities for expenditure and monitoring the effectiveness of spending and usage of resourcesEnsuring all matters regarding Academy insurance are dealt with in line with Federation proceduresEnsuring financial procedures operate in accordance with statutory guidelines, Academies financial regulations and guidelines set out in the academy's policies and proceduresProviding statistical information as requiredTo be familiar with all the different funding streams that make up the academy budget and be aware of who has direct responsibility for eachSupporting the process of and responding to audit reports and implementation of recommendationsChecking compliance with the Academies Financial Handbook, reporting any concerns to the Finance Business Partner and the PrincipalOverseeing all contractsMonitoring financial and quality issues relating to academy meals contractWorking with FBP when contracts are due renewal and ascertain value for moneyPresenting the professional and welcoming face of the Academy to all, including telephone callersEnsuring all visitors are signed in to the academy in accordance with safeguarding proceduresResponding to queries from parents/carers and the general public with exemplary professionalismEnsuring the overall appearance of the reception area is tidy, professional and presentableGeneral administrative duties such as typing, photocopying, filing, collation and distribution of postContributing to the maintenance of accurate and up to date academy information databases and filing systems relating to pupilsAssisting academy staff in all aspects of academy life, including contacting parents and pupils where necessaryProviding general administrative support to the academy as requiredQualifications & ExperienceEducated to A level or equivalentKnowledge of school finance systemsKnowledge of a variety of financial recording systemsKnowledge of the budget setting processUnderstanding of the role and function of external auditAt least three years' experience working in a finance departmentExperience of working within financial controlsExperience of assisting with budget setting and budget managementPrevious experience in an administrative or front office/reception roleDemonstrable customer service experienceNext StepsIf you have any questions about this opportunity, please contact us via e-mail, or call to arrange a conversation.Before applying, please download the Job Pack for full details on the job responsibilities and person specification. You will need this when completing your application.Please note: we may hold interviews as and when applications are received and we reserve the right to offer to a candidate prior to the closing date. We only accept applications submitted online via our careers website and which are completed before the closing deadline. With this in mind, we encourage you to apply as soon as possible and advise you check the job information as per the listing on our careers site.Professional Development & BenefitsOur people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes our Harris Allowance, a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan and many other benefits.Safeguarding NoticeThe Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.Equal OpportunitiesThe Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.