Office Manager & Admin Assistant | Marketing Agency | East London | Easy Apply

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Job description

The Company:

We'rea multi-award-winning independentmarketing agency that helps forward-thinking brands achieve real world outcomes.Whether our clients are selling products, changing behaviours or creating a movement, our social first digital services help them physically impact the people who matter most in their worlds.

Above all though, our strong family culture is what sets us apart- our team is avibrant array of creative, sociable and forward-thinking people, with more than a few mad hatters thrown in there one thing's for sure, you'll never be bored!Happiness is important to us and along with monthly events and outings we offer flexible workingtoenhance your work-life balance.

We're here for your future growth too - we want to help you accelerate your personal and professional progression throughout your time here

This is a permanent position based in Shoreditch, East London, paying 21-28k per annum depending on experience.

The Role:

Were on the lookout for a fantastic and energetic Office Manager \/ Executive assistant who will be responsible for creating & maintaining a pleasant and effective working environment in our two Shoreditch offices alongside providing administrative support to our CEO and MD.

The ideal candidate will thrive in a busy environment often undertaking multiple tasks at once and keeping everything running smoothly behind the scenes. Youll be a key part of the team being a people person who is wants to create and maintain strong relationships with everyone.

Youll have exceptional organisational skills but will also bring a creative energy to the team helping the HR manager to streamline processes and identify areas for improvement, such as coming up with exciting new event and wellbeing ideas.

Day to day responsibilities include:

Executive Assistant

Serve as Executive Assistant to the trees CEO and MD, including organising diaries, booking meetings, appointments, and coordinating travel arrangements as needed

To have access as required to the CEO and MDs email inbox and highlight any urgent emails or actions arriving in the inbox

Monthly expense reconciliation for executives

Document preparation and minute taking for monthly board meetings

Be in charge of efficiently and safely filing confidential documents

In charge of creating, amending and sending out NDAs and client contracts

Provide personal support where necessary

Office manager

Ordering and organisation of office supplies, couriers and equipment when necessary, alongside staff health and safety programs, and other matters enabling smooth day-to-day office operations

Manage office budgets

Answering the phone

Greeting visitors and organising lunch for internal and external meetings when necessary

Key holder to company inventory of programs and subscriptions

Organise and audit company systems, databases and procedures

In charge of correspondence with suppliers (e.

g.

cleaners and energy providers) and ensure we are getting the best deals from our providers, being constantly on the look out for good offers in the market (e.

g.

phones)

Partner with HR manager to maintain and promote company policies

Liase with team and IT when they need support and coordinate on any equipment needed

Organise fixes for any office maintenance issues

Maintain office efficiency as we grow, researching and implementing any systems or processes that may assist with this

Assisting with the organisation of company events and meetings

Assist teams or HR with the organization and booking of interviews

Provide adhoc support to the team when needed for example with the organization of photoshoots

The ideal candidates' skills and experience:

Ideally you have some experience in an admin\/PA related role

Good organisational and planning skills with the ability to multi-task

Great verbal and written communication skills

A confident person who is able to build relationships easily

Excellent MS office skills, particularly word and excel

Experience working\/ making amends to legal contracts would be a bonus

What do we offer:

27 days annual leave + bank holidays

+1 day annual leave for each year at the business

Flexible working hours

Flexibility on working from home

Monthly class pass membership (25 pcm) - which can be spent on all things wellness, fitness and beauty

Kudos reward scheme

Monthly staff social events

Yearly Christmas or summer party

Monthly masterclass sessions with external speakers

Monthly creative forums with creative experts

Yearly training budget

Up to 5% commission on any successful new business introductions

We borrow dogs!

If you think youve got all of the personal qualities and skills for the job, get in touch wed love to meet you!

* No cover letters, please submit your CV to be considered*