Personal Assistant to the Managing Director

Job description

Set in the heart of the exclusive enclave of Knightsbridge is one of the world's most prestigious residential buildings. Designed by world renowned architects, Squire and Partners, the 201 residences that make up this luxurious building are set around an entirely private award-winning Feng Shui garden. Residents are looked after by a highly trained team of professionals that provide the luxury service required to match this iconic building.

They have a fantastic opportunity for an experienced Personal Assistant to support the Managing Director of their five-star deluxe residential estate.

The role acts as Personal Assistant to the Managing Director, providing administrative support, diary management, handling telephone calls and arranging meetings. The Personal Assistant provides an efficient administrative service that is professional, flexible and consistent with the company's five-star standards, policies and procedures in order to maximise their residents' satisfaction. The role assumes full responsibility for The Boardroom and meeting facilities and any ancillary F&B requirements. The role also provides some administrative support to the Head of HR.

Main Duties:

To take minutes, draft letters, handle telephone calls, file and trace correspondence
To liaise with members of the Board, organise the Board meetings and prepare the board papers
To proactively manage the MD's diary and arrange all meetings, attendance at events and reservations
To assist the MD with the administration of external bodies such as the Knightsbridge Association and Knightsbridge Neighbourhood Forum including taking minutes as required
To administer and take minutes of the quarterly Resident Committee meetings
To manage all expenses paid by the company credit cards, reconciling the managers' credit cards on a monthly basis
To manage the company mobile phones in line with the company requirements and to act as the point of contact with the 3rd party providers
To liaise with the company's lawyers on legal matters
To arrange team building events and other staff socials and arrange the weekly and ad hoc staff incentives
To assist with general HR administration including the updating and maintenance of the HR system ensuring accurate record keeping

Ideal candidates should possess the following qualities and experience:

Great organisational skills
Excellent customer service
Exceptional communication skills
Strong work ethic, honesty and integrity

The company offers an array of great benefits, including the following:

Salary £38,000 - £40,000 per annum
Bonus £2,000 per annum
Life Assurance
28 days holiday per year rising to 33 days linked to service (inclusive of Bank Holidays)
Recognition initiatives and rewards for the team members who strive every day to offer the residents the best possible experience
Season ticket loan, learning and development opportunities, enhanced pension contributions, social events, complimentary dry-cleaning and more

Sounds interesting? Click APPLY to send your CV for immediate consideration.

Candidates with previous experience or job titles including; Personal Assistant, PA, Executive Assistant, Office Manager, Secretary, Office Administrator, Admin Assistant, Office Admin, Assistant to CEO, may also be considered for this role.

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