Personal Assistant

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Job description

Role Title: Personal Assistant (Floating)

Location: Canada Square, London

Duration: 6 Months (extension likely)

Rate: £15.33 - £20.00

The successful candidate will be required to be flexible with work hours, some weeks will be 2 - 3 days in the office and some weeks will require a full 5 days in the office.

Role Purpose

Provide day-to-day Assistant support for any role that requires cover within Global Banking (due to core leave, sickness, busy periods etc). Roles that require Float cover can be Team Assistant or Executive Assistant requiring flexibility in approach.

Principal Accountabilities: Key activities

Prepare accurate, timely reconciliations of corporate expenses within one month of receipt following expense policy and using Fusion to process expenses
Arrange and book meeting rooms as requested
Co-ordinate travel if required
Provide secretarial cover for peers within and across teams e.g. Buddy and Phone Group
Assist with access for bankers SEOS requests etc)
Own and manage multiple complex diaries, using initiative to resolve conflicts and anticipating the banker's requirements, ensuring efficient scheduling of meetings, co-ordinating with all relevant parties to ensure best possible use of time
Coordinate and manage complex travel and meeting schedules and itineraries ensuring timely preparation, reconciliation and submission of all travel and corporate expenses using knowledge of geography to support arrangements across multiple time zones
Manage and maintain key communication networks, building excellent rapport within team and maintaining effective relationships showing discretion as required
Anticipate issues, offering practical and timely solutions, upwardly referring as necessary
Ensure handover provided back to Assistant being covered accurately represents any key activities to be actioned/followed up on upon their return to role

Skillset / Knowledge & Experience Required

Ability to step into any role sometimes with minimal handover
Experience in dealing with people
Strong teamwork skills
IT experience
Financial service experience is preferable but not essential
Ability to build and maintain strong internal relationships
Timely escalation of issues
Proactive with good organisational skills and forward planning
Excellent communication skills
Project professionalism at all times being resilient under pressure