Procurement Administrator (Part Time-2 days per week)

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Job description

Procurement Administrator (Part Time-2 days per week)

Our client, a global supplier for IT services, requires an experienced Procurement Administrator to join their team in their clients' office in Paddington, London. You may be able to work remotely until Covid abates provided approval from customer.

This role is just for 2 days per week.

This is a 12 month Part Time temporary contract (with possibility to extend), to start ASAP.

Role Purpose:

• The role is supporting engineering communities across EMEA
• It involves carrying out general administrative duties & placing orders for equipment and materials
• This is a hands-on role so requires somebody who enjoys all round procurement work & working under pressure
• The role requires excellent organization skills, must enjoy working as part of a geographically dispersed team and take initiative to resolve issues when they arise

Key Requirements:

• Support teams and provide advice with procurement needs in line with Policies and Procedures
• Source quotes and seek relevant budget/compliance pre-approvals to allow Purchase Orders to be raised
• Support with Legal and Compliance documentation as relevant (eg Statement of Works, Supplier Agreements)
• Monitor orders to ensure timely delivery and update teams when any delays occur
• Chase delivery dates with Vendors
• Confirm receipt of goods with end users and source relevant delivery paperwork for subsequent audit if required
• Complete timely Goods receipting for all Purchase Orders using the relevant tools
• Review and approve invoice payments for Purchase Orders using the relevant tools
• Maintain up to date internal Procurement log and update Budgeting spreadsheet(s)
• Process One Time Vendor Payments in line with Policies and Procedures
• Support teams with Software Requests, seek Governance Approval and quotes as per Policy
• Act as Administrator for Maintaining Software Licences
• Ensure appropriate reporting deadlines are met and information provided to meet financial deadlines eg Quarterly and Year End
• Prepare contractual documentation to support procurement needs in liaison with internal legal teams
• Maintain positive and effective working relationships with Suppliers/Vendors & business stakeholders
• Create and maintain documentation of processes and procedures
• Track all hardware & software in central asset database
• Quarterly audits of all business hardware & reporting
• Track Maintenance & Renewal (M&R) contracts for all hardware assets
• Should work from London Paddington office post Covid
• This role is just for 2 days a week
• Work from home facility available provided approval from customer