Proposal Manager I

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Job description

Job Overview:We are seeking a Proposal Manager I to join our Oncology/ Key Accounts Proposal Management team.Our team specializes in supporting RFPs in the pre-award space from a proposal writing and budget perspective for biotechs and small to global pharma companies. Our remit covers all Oncology patient studies from Phase I-IV and all therapeutic areas for some select Key Accounts.Due to an internal growth opportunity, we are looking for an experienced individual with a proposal writing background to join our Oncology/ Key Accounts team and to work alongside our colleagues located across the EU, the Americas and Asia Pacific.Wordsmithing, developing text from basic bullet points and an eye for text flow with a 'gets it done' mentality are key attributes needed for this role. You will be required to support and manage all the internal and external stakeholders involved with each deliverable.The proposals team is a key part of the client journey, being involved from the very first enquiry and being in contact with each and every Clinical Trials capabilities offering - resulting in a highly varied and influential role.Duties -Owns all aspects of the appropriate proposal process (text, quote, budget, and/or response to Requests for Information [RFIs]) for assigned opportunities (inclusive of managing opportunities under general supervision, establishing clear timelines, meeting client requirement, and suggesting solutions for obstacles)May (based on business unit and/or team expectation) be responsible for managing opportunities of low to medium complexityMay (based on business unit and/or team expectation) support integrated opportunities (i.e., spanning across multiple Business Units)Reviews and analyzes RFI and/or Request for Proposal (RFP) documents to ensure adequate information for budget, proposal and/or response preparation is provided. Follows up with appropriate contact for additional information as required.Identifies and resolves issues around client enquiry requirements and Covance capabilities with supportOrganizes and facilitates of strategic and operational calls related to the opportunityMay work across the organization in matrix environment across multiple time-zones and locations to lead the process and complete deliverablesMay liaise with third party vendors/vendor managers for provision of quotations and/or information where requiredPrepares high quality and accurate documents in accordance with agreed strategy and Sponsor requirements and expectations under the pressure of changing timelinesSupports facilitating internal and external opportunity management negotiations (i.e. pricing, process, resources, timelines, etc.) as neededEnsures timely delivery of assigned deliverablesIs responsible for resolving of issues/challenges and informing Manager; may seek Manager's advice for complex issues/challengesPerforms timely and accurate data entry into departmental and/or corporate databases/systems as appropriateMay (based on business unit and/or team expectation) support client-facing and senior management-facing activities surrounding assigned opportunities as needed, including supporting preparation, attendance, or leading applicable preparation and meetingsMaintains appropriate knowledge of the technical and regulatory environmentsIdentifies and participates in ways to improve the efficiency and quality of processes and the resulting deliverablesMay (based on business unit and/or team expectation) contribute to assigned client relationship improvement activities and implementationPerforms quality control activities per the appropriate process/requirementsMay (based on business unit and/or team expectation) support hosting sales-focused inbound client visitsMay (based on business unit and/or team expectation) be responsible for coordinating on-boarding activities for new starters, including working directly with the management staff to ensure proper on-boardingMay (based on business unit and/or team expectation) be expected to contribute to content library by submitting new content or updates to existing content, using the official content submission processCompletes other appropriate duties, as assigned by the manager, which require similar skills in accordance with business needs and common sense.Education/Qualifications:Bachelor's degree required in related field or equivalent work experienceExperience:Applicable minimum years of experience in budget and/or text development, or an equivalent combination of education and CRO/pharma/other related experience to successfully perform the essential job dutiesExcellent customer service skills, attention to detail and ability to be persistent while maintaining tactDemonstrated computer skills - requires excellent MS Office experience (specifically Excel, Word, Outlook)Knowledge of proposal management software applications (e.g., Salesforce.com, Qvidian, Proposal Automation applications) is preferredDemonstrated text editing and writing skills (based on business unit and/or team expectations)Demonstrated ability to plan, multi-task and prioritizeDemonstrated teamwork, communication (written and verbal), and organizational skillsProven ability to work independentlyAbility to work to deadlinesStrong analytical skillsAbility to communicate appropriately and effectively with internal stakeholders, clients and Covance senior managementPositive attitude and sense of urgencyPossesses an ability and willingness to work across Business UnitsAbility to work irregular and/or extended hours as needed to meet the client's proposal deadline.