Receptionist

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Job description

The School Receptionist contributes to the effective and efficient running of the school by providing a professional support service to the Heathside Leadership Team and other Staff members at all times.

The duties and responsibilities of the School Receptionist include, but are not limited to:-

1.

Reception Duties

Oversee the visitor schedule, greet visitors and coordinate sign in and welcome procedures.
Answer incoming calls, deal with enquiries, forward callers and take messages and call back numbers if appropriate.
Maintain the reception area ensuring it is a warm, welcoming and professional environment.

2. Operational Support

Ensure all school registers, both manual and electronic, are completed on a daily basis.
Communicate with parents and classroom teachers regarding attendance, absences, illnesses and collection arrangements.
Receive, sort and deliver daily lunch orders.

Liaise with the Admissions team regarding uniform orders and arrange distribution.
Assist in the coordination of school trips and book transport if required.
Provide support for school events such as open days, parent evenings, staff activities.
Act as a first aider & fire marshal in emergency situations and help enforce all emergency evacuation procedures.

3. Administration Support

Place orders for stationery and other school supplies.
Receive, sort and deliver mail and other deliveries in a timely fashion.
Assist teaching staff to contact parents.
Respond to general email enquiries or direct the enquiry to the relevant person for response.

Manage the shared teacher and room bookings calendars.
Provide meeting support, preparing agendas, relevant documentation and taking minutes if required.
Provide admin support to the Leadership Team and other members of the Staff as required