Team Secretary

WANTED Team Secretary for an international law firm for their HQ based in central London to support a team of Trainee Solicitors. The role requires a robust and resilient individual who enjoys to working within a fast-paced and demanding working environment.

This is a permanent opportunity
Salary: £ 30,000 - £32,000 per annual plus benefits

Duties

• Diary management, arrange meetings and conference calls
• Checking of fee-earners e-mails as required in their absence
• Booking video/conference calls, meeting rooms and required refreshments
• Making travel arrangements as required e.g., booking train tickets and collating itineraries
• Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions
• Amending and formatting agreements/documents
• Copy-typing and digital dictation
• Carrying out PDF to Word conversions and vice versa
• Collating all indexing on legal documentation and setting up files
• Production PowerPoint presentations as required
• Proof-reading of all documents to ensure the delivery of work of the highest quality
• Any general correspondence as may be required from time to time
• Liaison with Business Development, Marketing, Events and Finance Teams to support them on specific team-based tasks
• Working additional hours as required to complete the task(s)

• Previous experience of working within a busy corporate environment is essential
• Excellent client care skills
• Ability to manage queries from internal and external clients
• Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner
• Demonstrate proactivity and the ability to work on own initiative
• Highly developed time management skills - the ability to work to very tight deadlines while maintaining a high standard of accuracy
• Highly developed communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business
• Demonstrate flexibility/adaptability in meeting internal and external clients' demands - in both the nature of the work undertaken and

• High levels of IT literacy in Microsoft Word, Outlook, Excel, and PowerPoint
• Highly developed administrative skills with the ability to multi-task under pressure