Executive Assistant

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Job description

Randstad are recruiting for an Executive Assistant on behalf of our client based in Chiswick, London.

ROLE SUMMARY:

The role requires someone who can multitask, is comfortable working in a reactive environment, has a strong attention to detail and excellent verbal and written communication skills. The candidate should demonstrate the ability to organise, prioritise their own workload and be adaptable.

ACCOUNTABILITIES:

• Proactively manages and maintains complex business calendars to ensure smooth running of forthcoming schedules.
• Finalise complex travel arrangements: coordination of flights, international rail journeys, advance check ins, VISA applications, accommodation and ground transportation logistics whilst adhering to the corporate travel policy. Able to manage a multitude of frequent changes at short notice and prepare detailed travel itineraries.
• Coordination of events, both internal and external, including seminars, large conferences, dinners, networking evenings and corporate hospitality.
• Purchase order creation and monthly tracking and coding of invoices using internal SRM/ SAP systems.
• Conducts Records Management activities in accordance with company Records Management Policy, and when requested by Legal/Security.
• Take ownership of annual team calendars and proactively update key information, circulating any changes to key employees
• Creates internal / external correspondence, reports and communications as required with the objective of improving clarity and timeliness of information between teams.
• Chiswick Office management to include but not limited to: Coordinating visitors, ordering catering for meetings/managers as required.
• In accordance with company policy, processes expense claims for the Directors and be point of contact for any team-related expenses queries that require secretarial access (off-boarding expenses etc).

Experience Required:

• Proven experience of managing multiple complex diaries at C-Suite level.
• Excellent PC skills (Outlook, Word, Excel, PowerPoint). SAP and SRM/CRM experience is desired.

Technical / Functional / Leadership Skills Required:

• Experience using SAP/ SRM programs
• Discretion
• Problem solving & composure
• Adaptability

Beneficial Experience:

• Experience in managing large scale/ bespoke events
• Excellent proofreading skills and financial acumen
• Experience working a multinational company

Randstad Technologies Ltd is a leading specialist recruitment business for the IT industry. Please note that due to a high level of applications, we can only respond to applicants whose skills & qualifications are suitable for this position. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.