Executive Officer(EO) - Band D

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Job description

We have an exciting new opportunity for a Diary Manager/ Business Support which is working for one of our government clients, this role is a temporary assignment which at present is until February 2022.
The main responsibilities for this role include:
" Support the Deputy Director by managing the diary, organising meetings and agendas and papers in a digitally focused way. Ensure that day-to-day business for the Deputy Director is well-organised and appropriately prioritised.
" Deal with conflicting requests for meetings and prioritise using own initiative, referring more complex issues to the Deputy Director as appropriate.
" Set up systems to track and monitor action points arising from meetings ensuring these are followed up and resolved using appropriate means of escalation.
" Manage and process all correspondence including email, responding when required on behalf of the Deputy Director.
" Provide administrative and business support to the Deputy Director, preparing documents including drafting correspondence, reports and presentations tailored to specific audiences and organising meeting rooms, equipment, travel & hotel booking etc.
" Be a key point of contact for any interaction with the Deputy Director, using judgement to prioritise items that require attention or action by the Deputy Director.
" Devise and maintain administrative and operational processes and systems including senior management team support including business continuity, maintaining Directorate-wide resources including Organograms.
" Take a proactive part in team activities e.g., Employee Engagement Group activities including taking forward the People Survey Action Plan.
" Provide team support e.g., Reward and Recognition scheme administrator, stationary ordering, IT ordering, and other business support activities as required.

The client is looking for an enthusiastic and highly motivated person who meets the following essential criteria:

o Good level of MS365 offering, including MS Teams, Outlook, PowerPoint knowledge and expertise
o Good collaboration and stakeholder management skills
o Be able to work unsupervised and be adaptable to changing timelines and demands
o Ability to prioritise work against competing priorities in a fast-paced environment focused on timely and accurate delivery

If you feel you have the relevant experience and skills for this position please apply today!