Facilities Assistant

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Job description

PURPOSE OF THE ROLE:

Working as part of a small team, you will assist in maintaining and developing the clients infrastructure, estates and technical support systems.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Facilities Management and Maintenance

Maintenance (including carrying out fault diagnosis and first line repairs) and upgrade of all plant & emergency/security systems
Management of subcontractors on site, including implementation of permit to work scheme where appropriate
Assist with installation (and where appropriate) commissioning, validation and ongoing maintenance and calibration of plant, equipment and systems
Responsible for facility activities in the absence of the Head of Estates and Technical Services or Senior Facilities Officer.
Fire Marshall Duties including fire alarm tests and "test" activations
Assist with and maintain all fire evacuation procedures and fire systems in line with health and safety regulations and legal requirements
Assist in the management of and maintain all permit to work and signing in systems ensuring contractors and visitors are following the company health and safety guidelines
Assist in the day to day assessment and maintenance of the health and safety on site, in line with management requirements, business objectives and current legislation
Maintain the high level of security by constantly monitoring and maintaining onsite systems.
Ensure that standards and cleaning programs are continuously monitored and improved including housekeeping and stock control

Project & Site Support

Support of sample storage equipment (including bespoke automated ultra-low temperature storage systems housing 15 million irreplaceable biological samples) and the ancillary equipment supporting key laboratory and imaging processes / projects (eg chillers, compressors, etc)
Undertake daily checks of key systems (eg sample storage system temperatures) - ensuring that faults do not result in compromised sample integrity (systems monitored 24/7; routine checks carried out 7 days per week)
Manage onsite contractors in line with H&S regulations & clients "Permit to Work" system

Stock Control and Asset Management

Manage the stock control system including the receipt, storage and issuing of site and project stock
Manage the asset control system ensuring all assets are tagged (as appropriate) and are tracked, managed and audited
Assist with PAT testing of electrical equipment

PERSON SPECIFICATION:

ESSENTIAL CRITERIA

Willing to learn complex facilities infrastructure, systems and services 2. Demonstrable aptitude for using laboratory equipment/software.
Work to recognised quality systems and to strict health and safety regulations
Able to work effectively in a team but also to complete agreed tasks with a minimum of supervision; collaborative style (within own area and wider team)
Able to work accurately (to verbal or written instructions or to SOPs) and to tight deadlines
Willing and able to travel to Clinic locations in the UK.
Full, clean driving license
Self-motivated & able to work flexibly
Must be able to plan own workload
Able to listen and clearly communicate results or issues
Sets and maintains high standards for self; dissatisfied with average performance

DESIRABLE CRITERIA:

IT literate; use of Microsoft Office Suite (Excel, Word etc) or similar