Project Secretary/PA

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Job description

The Role:

A boutique architecture practice that specialises in the luxury residential market are looking for an experienced Project Secretary to join their team.

This friendly studio are based in South West London and the ideal person for the role will have strong project administrative experience working within the architecture sector.

Key Responsibilities:

• Arranging meetings and diary management
• Monitoring the director's inbox to obtain a good overview and understanding of their projects, enabling you to identify any issues
• Act as a point of contact in the absence of a director
• Travel arrangements including flight and accommodation bookings
• Coordinate and review architectural and interior design information on projects
• Assist project teams by monitoring project workflows, anticipating busy periods and deadlines
• Issuing all project-related information; drawings, schedules, specifications, sketches and drawing issue sheets
• Document Controller responsibilities
• Recognise and record changes of scope with design change requests
• Liaising with clients, contractors, sub-contractors and consultants
• Responsible for general administrational duties such as filing, co-ordinating timesheets and researching information
• Proof-reading, formatting and setting up documents as requested

Key Skills:

• Five years' previous experience in the architecture/engineering/built environment
• Proficient in using Microsoft Office Suite and Adobe (Photoshop and InDesign)
• Experience of using Salesforce is an advantage
• Strong writing skills are required to provide well-written correspondence
• Excellent communication skills, attention to detail and strong problem-solving abilities

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