Purchase Ledger Clerk

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Job description

ROLE PROFILE:

To be responsible for all aspects of the purchase ledger including invoice processing, supplier reconciliations and supplier payments. Manage your own portfolio of suppliers, working closely with key stakeholders internally and externally. Building relationships will be a key aspect of the role, as will accuracy, attention to detail and a proactive 'can do' attitude.

KEY RESPONSIBILITIES AND DUTIES:

* Timely processing of purchase invoices and expenses onto the financial system ensuring correct costing and matching to purchase orders and GRN.

* Ensuring the accuracy and validity of purchase ledger transactions through checking of invoices for accuracy, validity and authorisation

* Liaising with internal staff and suppliers over invoice and payment queries

* Managing supplier payment terms and preparing weekly payment lists

* Processing payments and sending remittances to suppliers

* Supplier statement reconciliations and account management

* Compliance with month end close process in accordance with company timelines

* Ensuring the completeness and accuracy of relevant ledgers/records through adherence to internal controls, financial processes and the use of relevant checks and reconciliations, in particular reconciliation of supplier accounts to supplier statements on a monthly basis.

* Maintaining proper filing and accounting records as appropriate.

* Other accounting/finance duties as required

SKILLS AND EXPERIENCE - ESSENTIAL:

* Experience working within an accounts department in a purchase ledger or similar role.

* A self-starter with good organisational skills and the ability to plan and manage own workload

* Comfortable working from home with minimal supervision

* Ability to work to tight deadlines, particularly around month end routines.

* Numerate with a high degree of accuracy and attention to detail

* Ability to multitask and manage a busy workload independently

* Understanding of business as well as financial issues

* Sound decision making

* Good IT skills and experience with Microsoft Word/Excel including financial software

* Excellent people skills and customer service

* Excellent interpersonal skills including customer service, diplomacy and teamwork