Bid Coordinator

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Job description

About the Role

The Bid Coordinator will co-ordinate and produce the proposal (RFI, ITT, RFP etc.) document. Responsibilities include introduction and implementation of all necessary document version control procedures and processes. This role requires the highest levels of attention to detail and an ability to work under pressure and to demanding deadlines. The Bid Coordinator is involved in eleven Bid Lifecycle stages. The effort / commitment required at each stage varies and is shown in our core role overlay.

Experience

Proven ability in planning, producing and delivering compliant proposal documents within a complex business environment. The Bid Coordinator will be experienced in attending proposal kick-off meetings, participating in storyboarding sessions, attending review meetings / final document review, managing document governance / sign off, document production (electronic and hard copy), and delivery of the completed proposal.

Core Responsibilities

• Production and delivery of compliant, professionally produced proposals within procurement defined timeframes.
• Coordinate proposal input from a variety of stakeholders, typically involving contributions from the customers, sales, solutioning, marketing, product, finance, commercial, legal and project delivery functions
• Ensure customers comply with timescales and escalate where necessary.
• Champion collaboration tools, document management and version control best practices.
• Ensure proposal documents follow corporate branding guidelines, standard formatting and quality standards.
• Provide advice on flow, language and grammar to content owners.
• Consolidate sections and/or documents developed by others team members into the required tender format.
• Maintain, make available and backup master document sets.
• Typical measures of success include error-free, grammatically correct on-time proposal content, high scoring proposals answers against client RFP criteria and achievement of internal SLAs.
• Manage and track all engagement with the central procurement bodies including live bid activity and future planning
• Manage diary activity for all stakeholders.

Qualifications

Strong academic background (degree level preferred but not essential) in English Language or equivalent is desirable.

Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.