Finance Manager

Job description

JOB DESCRIPTION:Finance Manager

MAIN PURPOSE OF POSITION

The overall purpose of the role is to manage the financial operations of the organisation, including setting and monitoring budgets, producing accurate and timely management accounts, processing payments and payroll and providing strategic financial advice where appropriate.

The Finance Manager is a member of the Management team, led by the Executive Team which includes the Finance Manager, General Manager, Head of Production, Associate Director, Head of Marketing and Head of Development.

For more info and to apply please visit our website and click Join Us (at the bottom of the homepage)

You'll be responsible for

Financial planning and decision making:

To support the Executive Team and Heads of Departments with excellent financial information, analysis and advice to drive decision making.

To assist the Executive Director in the preparation of annual and long-term financial plans.

Forecasting, budgeting and accounting

To assist the Executive Director in the annual budgeting process.

Prepare and review quarterly management accounts with the Executive Director

To prepare Reading Rep Theatre's end of year accounts, with support from the Executive Director and our external accountants and auditors.

To lead on cashflow planning and manage the overall cash flow with the Executive Director, ensuring adequate funds are available to settle liabilities as they fall due.

Accounting Records - using Xero

Sales and income processing

Raising and processing sales invoices

Producing regular debtor reports and issuing statements and emails to customers in respect of overdue debts, following up where necessary

Reconciling and processing bar takings and posting bar income with the support of the General Manager

Recording and processing fundraising income with the support of the Head of Development

Recording and producing settlements for visiting companies, accounting for income and contra as per the hire agreement, with the support of the General Manager.

Recording and reconciling Box Office income for in house productions.

Purchase ledger and expense processing

Reviewing and processing supplier invoices following approval by the budget holders

Making payment of suppliers by specified dates

Following up on supplier invoice discrepancies

Communicating with suppliers to resolve queries

Process and log company expense payments

Nominal ledger

Maintenance of Chart of Accounts (including tracking categories/cost centres)

Nominal ledger adjustments/journals as required

Maintenance of Restricted/Unrestricted reserves allocations

Payroll - using Brightpay payroll software

Dealing with new starters/leavers/employees on Statutory leave

Preparing & processing the staff payroll

Enrolling employees onto the pension scheme.

Communicating with staff and pension provider as required.

Responsible for auto-enrolment pensions compliance

Preparing and submitting RTI uploads to HMRC

Maintenance of employee holiday records

Preparing information for the monthly salaried payroll including information on starters and leavers and gross pay information.

Contract Administration and HR

Issuing all employment contracts, supported by the Executive Team

Process all new starters onto the payroll system

Track and log contractual compliance prompting any necessary actions

Banking

Processing all payments and receipts onto the Xero nominal ledger

Reviewing and processing staff credit card expenses and petty cash expenses

Processing internal transfers

Tax and compliance:

To ensure that the Reading Rep Theatre's obligations are met with regard to VAT, Gift Aid, payroll taxation, employment status with the Executive Director as required.

To work with the Development department in relation to Gift Aid and VAT issues in the context of sponsorship, membership schemes and fundraising events with the Executive Director as required.

To support the Executive Directors relationships with tax authorities and professional advisers.

Financial systems, processes and controls:

To ensure that finance processes and systems are fit for purpose in terms of efficiency, effectiveness, business support, reporting and effective controls.

To act as an authorised signatory and process weekly BACS transfer for Payroll and the Purchase Ledger as required.

Other duties:

To undertake any other reasonable duties as requested by the Executive Team

Take an active role in Reading Rep Theatres financial policies to ensure they are robust and fit for purpose.

Person Specification:

Essential

Thorough knowledge of financial systems, procedures and controls.

You should hold an appropriate payroll qualification and have at least 2 years payroll processing experience.

Knowledge of the Charity/not for profit sector

Strong HR skills/knowledge and experience

Excellent written and verbal communication skills

Experience of producing reports for Board or management

Excellent IT skills, including Microsoft Office Experience of working with a computerised Accounting system (ideally 2 years experience using Xero)

Experience of producing management & statutory accounts

Excellent organisational & administrative skills

Proven ability to prioritise a complex workload

Proven ability to work as part of a team

Desirable

Knowledge of box office systems (Spektrix)

Knowledge of Theatre Tax Relief

Knowledge of theatre operations, budgets and processes

Job Summary

Job Title: Finance Manager (Part time/ Freelance/ Job Share)

Salary: £32- 34k pro rata (per annum) either freelance or employed.

This engagement is circa £20-21k per annum.

For the right candidate we would consider dividing this role into a job share between a Finance Manager and Finance Assistant.

Hours: 3 days/25 hours per week (part time/ flexible/ remote working).

Start Date: February 2022 (TBA and subject to phased handover with outgoing Finance Manager)

Location: We would actively seek applicants from across the UK with the necessary skills and experience.

Reading Rep offices are located at (Reading Rep Theatre, Kings Road, Reading, Berkshire, RG1 4LY). We would look to set a regular office day/s to ensure some presence in the RRT office.

Responsible to: Founding Artistic Director and Executive Director

Line Manager: Executive Director and Joint CEO

We actively encourage people from a variety of backgrounds with different skills and stories to join us and influence and develop our working practise. We are particularly keen to hear from people of colour and candidates who self-identify as disabled. Reading Rep Theatre is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, caring responsibilities, disability, gender, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief and sexual orientation.

How To Apply

To apply, please send your CV and a covering letter (of no more than two sides each) demonstrating how your experience, skills and qualities make you the ideal candidate for this role

Please put FINANCE MANAGER in the subject line of your email. Please ensure you send back a completed equal opportunities monitoring form as part of the application.

The deadline for applications is Monday 13th December 2021 at 10am

Interviews TBC
Should you wish to have an informal conversation about the role please get in touch

For more info and to apply please visit our website and click Join Us (at the bottom of the homepage)