Project Administrator

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Job description

2020 Recruitment are working with one of our engineering clients who are looking to add a Departmental Administration Assistant to their site in Hersham.

This position is initially a 6 month contract and offers 37.5 hours per week working Monday to Friday between 8am - 5pm.

To be considered for this position you must have experience in booking international travel and processing visas.

The Role

The Departmental Administration Assistant will assist with diary management for 2 Departmental Managers. You will be responsible for all travel requirements including flights, accommodation, transfers and visas.

Duties & Responsibilities

As the Departmental Administration Assistant your duties will include:

* Responsible for all travel and diary management of management

* Arranging and co-ordinating customer visits to Headquarters to include, meeting arrangements, conference room bookings, catering, dinner, taxi transfers

* Managing and maintaining the office Safety Process - maintaining safety records, conducting safety audits

* Maintaining meeting room bookings

* Ordering office supplies / IT Equipment

* Assistance with onboarding new starters for the Teams

* Completion of expenses for the 2 Departmental Managers

* Undertaking ad hoc clerical tasks for the Teams

Requirements

To be considered for the Departmental Administration Assistant position you must have the following skills and experience:

* Good interpersonal skills and the ability to communicate effectively at all levels within the organisation

* Be able to work with limited supervision and be proactive

* Be familiar will all aspects of office administration and organisation

* The ideal candidate must have experience with booking international travel and visas

* We are looking for a good degree of competence across a range of IT applications :

* Excel, Word, Powerpoint

* SAP Platfors (Concur : expenses and travel, time reporting, Pcard reconciliation, Eforms)

Package

As the Department Administration Assistant you will be offered the following package:

* Pay rate of £15ph PAYE

* 6 - 12 month contract

* Opportunity to develop career

* Pension & holiday pay contributions

* Company incentives & benefits