Human Resources Assistant

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Job description

Mutual of Omaha is a Fortune 300 Company with an iconic brand and outstanding customer loyalty. Mutual of Omaha Mortgage is inspired by hometown values and a commitment to being responsible and caring for each other. We exist for the benefit of our customers and employees.

Mutual of Omaha Mortgage is a full service lending company offering both Forward and Reverse Mortgage products including a complete line of residential mortgage, refinancing, specialty, and HECM loans. We employ a knowledgeable staff of experienced Loan Officers and Mortgage Bankers with an operations team that is second to none. If you are interested in joining a team that promotes from within and works together toward a common goal of helping customers with their mortgage needs please review and apply for our opening below!

We offer an extensive compensation package. Benefits include Medical, Dental, and Vision insurance, company paid life insurance, 401K with a generous employer match and additional benefits such as Free Legal Services and an Employee Loan Program

We are seeking a Entry Level HR / Payroll Coordinator to support our growing team! Position will be responsible for assisting the Human Resources Department with a variety of functions listed below.

This is an entry level position, great opportunity for a recent grad and/or someone looking to transition into a career in HR! This role will have in office presence.

RESPONSIBILITIES:

• Entering high volume new hires into the Payroll / HRIS system
• Audit and maintain accurate data in HRIS system such as contact information, EEO Classification, timekeeping set-up/access, garnishments, etc.
• Process garnishments, verification of employment, benefits, and taxes in the payroll system consistent with federal and state laws and regulations.
• Working with state and local agencies to obtain Tax ID's, entering those into the system.
• Ensure the processing of new hires, promotions and terminations is accurate and timely.
• Responsible for completing, organizing and relaying information to various reporting agencies as required by law (i.e. Unemployment, Worker's Compensation, Social Security Administration, EEO Reporting, etc.).
• Process mail for both Human Resources and Payroll duties.
• Keep Electronic employment files up to date and orderly
• Complete termination paperwork as needed.
• Critically review and analyze current payroll, benefits, and tax procedures.
• Recommend and Implement change where opportunities for efficiencies exist.
• Possess the ability to learn about tax laws, payroll deductions, tax rates and maximum allowances for 401k, HSA, and FICA.
• Assist with other areas of Human Resources including onboarding and benefits.
• Communicate actively with HR and Finance to consider cross-departmental impact.
• Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with employment agreements.
• Compile data as needed for state audit requests.
• Actively participate in benefit enrollments and open enrollment decisions.
• Manage regular preparation of relevant management reports, including weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation and sick accrual, tax deductions, EEO, benefit deductions, departmental heads, and turnover, among others).
• Perform other administrative duties and ad hoc task for the Payroll and Human Resources department
• Other duties as assigned

QUALIFICATIONS:

• Bachelors Degree preferred
• Previous administrative experience a plus
• Highly self-motivated and proactive
• Strong attention to detail
• Excellent MS office skills
• Excellent communication skills with all levels of the organization
• Excellent organizational and recordkeeping skills, to include confidential information