Assistant Property Manager

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Job description

RealREPP is teaming with a stable, recognized and DYNAMIC full-service commercial real estate organization in Orange County to assist them in recruiting for an Assistant Property Manager! This is an EXCELLENT opportunity for someone who is ready to utilize their skill set and take the next step in their career, working as part of a tight-knit, forward-thinking team on a portfolio of Class A office and industrial assets in Anaheim!

This Assistant Property Manager will report to the Property Manager and Vice President and assist in the day to day operations of this portfolio of assets. He/she will provide top tier customer service to tenants, prospective tenants, owners and vendors, as well as build relationships with other industry professionals. The APM will support the Property Manager with processing property payables, tenant billings, collection of rent, lease abstracting and administration, developing the budget, and preparing monthly operating reports and client deliverables.

Responsibilities

• Assist with the activities associated with the portfolio of properties.
• Assist with all lease administration duties.
• Supervise vendors (landscaping, janitorial, etc.) and maintenance staff.
• Perform regular property inspections and complete inspection report. Recommends alterations, maintenance and reconditioning as necessary.
• Assist Property Manager with the development and controlling of operating and capital budget.
• Assist Property Manager in preparation of monthly reports for owners.
• Work with the Property Manager to coordinate tenant improvement and capital projects.
• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensures services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.
• Represent and communicate clearly and accurately, in person, over the phone, and in writing the authority of the Property Manager based on legal agreements in effect and company policies.
• Initiate and execute day-to-day operational procedures.
• Assist the Property Manager in order to initiate, contract, and administer all necessary services to maintain and enhance the value, the operating efficiency, and the physical appearance of the property.
• Prepare all Service Agreement and Construction Agreement documents (including work authorizations, addendum's, amendments and contract approval forms).
• Track and maintain Energy Star benchmarking data so information is current and accurate.
• Conduct tenant training meetings to improve building efficiencies.
• Maintain ongoing tenant contact/relations program to constantly assess needs and help assure the problems are being resolved and are to the satisfaction of the tenants and owners.
• Resolve problems to the mutual benefit of the tenant and the owner.
• Implement and monitor tenant needs assessments.
• Administer all leases to assure compliance with provisions/agreement.
• Determine and execute on timely basis escalations, reconciliations, and rent collections.
• Maintain current certificates of insurance for all tenants; ensure coverage complies with lease requirements.
• Show space to prospective tenants (requires real estate license where required by state).
• Communicate clearly and on a timely basis with project accounting personnel using and/or providing the appropriate documentation.
• Prepare monthly ownership reporting (including variance reports, executive summaries, aging reports, etc.).
• Manage and coordinate day-to-day financial transactions including accounts receivables, accounts payable, collection of rents and charges.
• Maintain compliance with all personnel policies and procedures.
• Miscellaneous duties or projects as assigned by the property manager.
  
  

Requirements

• Bachelor's degree in Business Management, Finance, Accounting, or a Human Resource Management related discipline.
• 3 years of property manage experience, preferably working on Class A office or other commercial assets.
• Possess Real Estate License where required by state law. RPA designation in process, preferred.
• Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
• Angus and accounting software such as MRI, Yard or CTI preferred proficiencies.
• Ability to keep information strictly confidential.
• Strong desire to succeed in an entrepreneurial environment.
• Must be able to handle multiple projects, changing priorities and a continually heavy workload.
• Exceptional oral and written communication skills.
• Strong customer service orientation.
  
  

The position and company offer a competitive base + bonus, low-cost healthcare benefits (medical, prescription, dental and vision), a 401(k) program, generous PTO package, as well as the opportunity to join a stable, reputable and national company with a collaborative, team-first culture!

Please send your resume to for immediate consideration.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.