Executive/Personal Assistant to President

Job description

The Personal Executive Assistant will be responsible for providing a wide range of personal and professional responsibilities and the highest level of support to the organization's principal and his family. This position will be based out of the Beverly Hills and West Hollywood areas, assisting the President with projects and businesses such as High End, Luxury Hotels, Restaurants, as well as Luxury Commercial and Residential Properties.

This role will work with business associates, family members, and other professionals as well as residential team members and third-party contractors to assist in all areas and ensure operational excellence.

Who You Are:

• A consummate professional with a positive can-do mindset
• A reliable, responsible, and accountable team member
• You work with a sense of urgency, and you are a resourceful problem solver
• Uncompromising in your ability to maintain strict confidentiality, exercise sound judgment, and have the highest level of discretion in handling information.
• You have a knack for keeping your cool, and you are hard to fluster easily
• You are organized and anticipatory; you plan and create order and process.
• Organized and possess tremendous follow-through skills
• A strong communicator in both verbal and written communication skills
• You are tech savvy
• Expert in handling simultaneous tasks and prioritizing to meet or exceed deadlines
• A licensed driver with car insurance and access to a reliable vehicle

Duties & Responsibilities:

• Provide hands on support on both a personal and professional level
• Coordination and scheduling of meetings and conference calls; includes preparation and distribution of key meeting documents
• Maintain personal documents, records, and reports in a discreet and confidential manner
• Collect and distribute mail and coordinate various mailings (USPS, UPS, FedEx) and direct deliveries when necessary
• Organize local, domestic, and international travel arrangements
• Arrange accommodations and dining logistics
• Maintain personal calendar; schedule appointments (e.g., DMV, passport renewals, etc.) and provide prior notification to principal
• Maintain household calendar; schedule household services and provide prior notification to principals
• Maintain birthday and significant event calendar and research, recommend, and purchase gifts for family and friends
• Property management of the primary residence including overseeing household providers such as housekeepers, gardeners, and handymen
• Communicate with vendors and contractors for any on-going and future projects within the property
• Errands for the household such as gifting, shipping, dry cleaning, managing service of household vehicles and any other personal needs
• Maintain petty cash by providing receipts and invoices
• Assist with childcare on occasion

Schedule: This is a full-time position with a 5-day workweek. Typical schedule is Monday-Friday 9 AM - 6 PM with flexibility to work evenings and weekends if needed.

Job Type: Full-time

Pay: $70,000.00 - $100,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Holidays
• Monday to Friday
• Night shift
• On call
• Overtime
• Weekend availability

Education:

• Bachelor's (Preferred)

Work Location: Multiple Locations