Bilingual Talent Acquisition Coordinator

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Job description

Bilingual Talent Acquisition Coordinator

US-CA-Culver City

Job ID: 2
# of Openings: 1
Category: Human Resources
Servicon Systems Human Resources

Overview

In business for over 48 years, Servicon provides superior custodial solutions for complex and high-end environments in the healthcare, aerospace, commercial, municipal, industrial, and entertainment industries. Servicing more than 100 million square feet daily, our customer base includes Fortune 100 and 500 companies as well as many of the largest hospitals, aeronautical facilities, and municipalities throughout the United States.

We take pride in building and sustaining long-term client relationships by providing customized solutions that offer measurable ROI and an unmatched customer experience.

Our goal is to create cleaner, healthier environments for our clients while working toward our vision of elevating the industry through integrity, leadership, and innovation. We want to change the face of the cleaning industry and seek candidates who share our values.

Responsibilities

Reporting to the Talent Acquisition leader, this role will provide administrative and employee support for all areas of HR. This role is responsible for performing a wide variety of administrative and human resources duties, but will primarily focus on recruiting processes.

What You Will Do:

• Ensure that Servicon new hires have a seamless onboarding experience from the moment they've accepted an offer.
• Schedule and prepare for weekly new hire orientations.
• Coordinate background checks, drug screens, employee badging, data submission to client partners, and maintenance of all new hire documents.
• Oversee the new hire orientation process for both field and corporate employees, set-up DocuSign packets, verify documentation, update and distribute orientation materials, facilitate remote and in-person orientations, provide training on company policies, and coordinate with all parties to ensure a successful on-boarding and integration.
• Manage and schedule on-boarding meetings with executive team for all new Corporate employees.
• Communicate pre-adverse and adverse action determinations with candidates.
• Manage logistics and coordination for Employee Development programs such as: managing and scheduling workshops, booking rooms, printing and preparing all materials, sending communications to participants, and setting up conference rooms .
• Monitor the TA/HR fax line.
• Responsible for I-9 processing and I-9 Audits.
• Responsible for Department Invoice Coding.
• Creating and maintaining Employee Profiles in HRIS.
• Respond to State unemployment claims, State disability claims, State and Federal wage garnishments, as needed.
• Participate in rollout of company benefits during open enrollment and respond to employee inquiries.
• Provide a high level of customer service to all employees by answering questions in a timely manner. Escalate questions to the appropriate person as necessary.
• Update compliance requirements and make recommendations of needed action in areas such as EEO, wage and hour law, and a variety of state and federal employment laws and regulations. Provide support for compliance reporting and internal/external audits.
• Implement and support various projects and initiatives to streamline HR processes by setting timelines and schedules, conducting research, analyzing data, making recommendations, and executing projects.
• Assist in maintaining HRIS records and personnel files. Compile, generate, and prepare reports as requested by management.
• Provide general clerical and administrative support (filing, sorting, copying, data entry, etc.) to ensure personnel records and files are maintained in accordance with all applicable laws and company policies.
• Provide exceptional customer service by consistently demonstrating our core values.

Qualifications

• 2-3 years of progressive administrative experience, preferably in an HR department.
• Excellent oral and written communication skills, both in English/Spanish is required.
• Bachelor's degree in HR or related field, or revelant work experience is preferred.
• Knowledge of HRIS (i.e. UKG, iCIMS, UltiPro, ADP) preferred.
• Ability to handle sensitive and confidential information in a professional manner.
• Ability to effectively prioritize and thrive in a fast paced, demanding environment.
• Exceptional interpersonal skills, strong customer service orientation, and the ability to work effectively with all levels of the organization and with a wide range of clients, individually, and in groups.
• Strong time management and organizational skills with ability to prioritize and work under tight deadlines.
• Ability to quickly adapt to changing business demands and execute new direction.
• Strong analytical and critical thinking skills.
• Human Resources file management experience, including maintenance of personnel files, job files, and other HR record keeping requirements is preferred.
• Working knowledge of California state and Federal employment laws/regulations

Why You Will Love It Here:

• Competitive compensation
• Incentive and annual performance-based bonuses
• Safe harbor 401(k) with company matching
• Paid time off including vacation, sick, holiday, bereavement, and jury duty
• Exceptional health benefits with low costs (medical/dental/vision)
• Life, accident, and disability insurance
• Employee assistance program (EAP)
• A friendly, respectful, energetic corporate culture that will allow you to thrive

PI