AP / AR Clerk - Urgent!

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Job description

Job Description: AP / AR Clerk up to $20/hr Basic Function The AP/AR Clerk is responsible in providing all the necessary financial clerical and administrative services needed in the company. These responsibilities are needed to ensure an accurate and efficient operation in the financial and administrative aspects of the company. All the duties and responsibilities must be done with compliance to the established procedures and policies. Essential Duties & Responsibilities A/R 1. Generate and send out Proforma invoices and invoices in timely manner. 2. Follow established procedures for processing daily cash receipt and apply to correct accounts 3. Maintain assigned customer accounts and send out customer statement on a monthly basis 4. Monitor customer account detail for Non-payments, delayed payments, and other irregularities 5. Perform account reconciliations, research and resolve payment discrepancies 6. Maintain accounts receivable customer files and records 7. Respond to customer and accounts receivable inquiries in a prompt manner 8. Maintain all records, files, and backup documentation related to accounts receivable and customer issues following AR filing rules 9. Issue credit/debit memos for sales discounts, price adjustments, miscellaneous promotions/donations to customers with proper documentation and calculation 10. Issue debits/credit memos for Logistics charges and refunds based on Logistic charge form 11. Process tire warranty claim, build up correct formula for final refund amounts, ensuring to meet deadline of the time frame. 12. Be able to handle more complex procedures of cash receipts, file claims?etc. like: Mal Mart issuing credit/debits memos for shortages/overages based on the investigation 13. Protect company?s value by keeping information confidential 14. Assist in month-end and year-end closing by ensuring all necessary transactions are entered in the system, assist manager and other AR team members for any task related to month closing 15. Assist company auditing process by proving any documents required by auditors 16. Perform other related duties as assigned when needed A/P 1. Input invoices into ERP system and ensure accuracy on all data 2. Act as liaison between company and vendors, and answer vendor inquiries as necessary 3. Assist in preparing outgoing payments as needed 4. Maintain neat filing/e-filing system for all documents such as vendor invoices, purchase order, receipts, correspondence and verbal communication with vendors, etc. 5. Perform all duties as assigned Job Competencies Budget Computer Skills Conflict Management Customer Service Decision Making Employee Development Innovation Problem Solving Product Expertise Project Management Result Driven Self-Development Strategic Thought Technical Skills Education/Training This position requires a Bachelors? degree with 1-3 years in the field or in a related area and/or equivalent training: or equivalent combination of education and experience. Experience Two-three of relevant accounting experience helpful. AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. You can view all of our jobs online at Job Experience: ,