VICI Human Resources Generalist

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Job description

VICI is an e-commerce start-up that sells quality, affordable, on-trend clothing for the contemporary woman. Established in 2012, VICI has experienced over 200% growth in the past two years from 50 to over 250 employees. The VICI brand has a strong e-commerce presence and sells 90% of its product online, which is shipped from its corporate warehouse located in Concord, CA.

VICI's brand was created based on trends the founders saw after the 2009 recession. Consumers were becoming cautious about spending, yet women's desire for affordable fashion remained. What sets VICI apart is an unwavering commitment to customer service and a zeal for social media marketing. Posting 20 new looks each day on Instagram and Facebook, women are consistently inspired to create their own personal style through looks from VICI's brand.

Position Title: HR Generalist

Classification: Non-exempt

Reports To: VP, People & Culture

Summary/Objective:

The Human Resources Generalist is responsible for the administration and coordination of the daily operations of the human resource function.

Essential Functions:

• Processes all employment transactions in HRIS system including LOAs, new hires, terminations, etc.

• Liaisons with vendor to process short-term disability claims.

• Prepares monthly and ad-hoc HR reports upon request.

• Supports various safety compliance programs including incident reporting, the return-to-work process, worker's compensation claim processing and recordkeeping (Emergency Action Plan, IIPP, OSHA Log, etc.).

• Supports recruitment process including, but not limited to sourcing, job posting, screening, interview coordination, applicant communication, and job offers to candidates.

• Coordinate the pre-employment processes with candidates: alcohol and drug testing, criminal background checks and reference checks.

• Participates in the execution of the new employee on-boarding and orientation program; ensure employees complete new hire documents and audits paperwork for accuracy.

• Answer employee questions and educate employees on benefits coverage options, processes benefit enrollments and changes into corresponding systems in a timely manner.

• May facilitate basic and intermediate training for managers on HR processes, compliance and other HR topics.

• May field employee issues/concerns, escalates accordingly and supports the investigation upon request.

• Handles confidential information in a professional manner, respecting employee privacy while maintaining company confidentiality.

• Reviews and makes recommendations for improvement of policies, procedures and practices on personnel matters.

• Maintains responsibility for compliance with federal, state and local legislation pertaining to all personnel matters.

• Conducts exit interviews, analyzes data and makes recommendations to leadership for corrective action and continuous improvement.

• Assists with coordination of special projects and events, including benefits open enrollment, recognition events, performance appraisals, training.

• Work closely with payroll department to ensure proper input and communication of employee pay and benefits.

• Maintain personnel files updated and organized in line with company policies and government regulations.

• Answers inquiries on employment verifications, job openings, and unemployment claims.

• May perform other duties as assigned in support of the overall success of the company.

• Competencies:
• Demonstrates basic understanding of HR compliance, programs and best practices
• Technically savvy; comfortable using technology to streamline processes
• Strong interpersonal skills; builds strong relationships with employees and other leaders of the organization
• Skilled at communicating clearly both verbally and in writing
• Maintain a professional demeanor and respond with urgency
• Demonstrated professionalism, tact and poise when dealing with difficult employee issues
• Understanding of discretion needed in handling confidential information and strong commitment to ethical practice
• Demonstrates a high degree of personal and professional integrity
• Excellent problem-solving skills, willingness to think out-of-the-box to resolve issues
• Comfortable working in a fast-paced, startup environment
• Excellent time management and organization skills
• Ability to prioritize work assignments and shift work efforts based on the needs of the department or business goals
• Ability to work positively and collaboratively with different groups within the company to advance the company's stability and growth
• Ability to work independently, be self-motivated and work effectively in a team environment
• Demonstrated knowledge and proficiency with Microsoft Office, Mac and Google products and standard applications (Slack, Office365, Chrome, etc.)
• Knowledge of HRIS and ATS systems
• Work Environment:
• Works in an indoor office/home office environment, temperature controlled
• Sit for long periods, standing and walking intermittently
• Use office equipment such as computer, mouse, keyboard, printer
• Occasionally lift or pull up to 20 pounds
• Education and Experience:
• Bachelor's degree in Business Administration, Human Resources, or related field required.
• PHR, SHPR, SHRM-CP, or SHRM-SCP desired, but not required
• 3-5 years of HR experience; e-commerce, retail or similar industry experience greatly preferred.
• Working knowledge using ADP Workforce Now or other HRIS system a plus
• High proficiency with MS Office including Outlook, Word, & Excel in addition to Google documents.
• Ability to read, write, speak and understand the English language fluently, and communicate verbally and in writing at a professional level
• Ability to speak, read, and write Spanish highly desired but not required.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

VICI Collection is an Equal Opportunity Employer (EOE).

VICI is committed to growing and empowering a more inclusive community within our company, and industry. That is why we hire and cultivate diverse teams of the best and brightest from all backgrounds, experiences, and perspectives. VICI is an equal opportunity employer and dedicated to diversity and inclusion in the workplace. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender identity, sexual orientation, age, marital status, pregnancy status, veteran status, or disability status. We believe that a variety of perspectives will make our teams and business stronger.