Accounts Payable Clerk

Job Summary

Reconcile invoices and process payment to vendors. Detail oriented, with sound judgement and experience to process full cycle accounts payable. Maintain and process the Company's payments and expenditures, including purchase orders, invoices, statements, etc. in accordance with the company's policies and procedures while maintaining great relations with vendors and the accounting team. Compiles and maintains historical accounts payable records.

Major Responsibilities

• Maintain the open/pending file for Invoices, Packing Slips and Purchase Orders.
• Process accounts payable invoices and expense claims by assembling, reviewing, and verifying invoices for processing using 3-way matching of Invoices to Purchase Orders and Packing Slips/Receipts.
• Process accounts payable invoices by batching and properly coding them, and then submitting the batch for review and approval to the Accounting Manager daily.
• Enter approved invoice batches into Canopy daily.
• Correspond and communicate effectively with vendors and departments regarding outstanding invoices. Respond to all vendor inquiries and resolve pending issues to ensure that invoices are paid within terms.
• Set-up new vendor accounts and obtain W-9 forms. On an annual basis ensure that all W-9 forms are updated and maintain in the vendor files.
• Ensure the monthly closing of AP is performed on schedule.
• Verifies vendor accounts by requesting monthly statements from vendors and reconciling them to accounting records to ensure that all invoices are accounted for and entered or accrued in the proper financial period.
• Update vendor's data and remittance address regularly.
• Maintain filing system for historical payment files.
• Compliance with company policies and procedures for the Food Defense Program and the GMP and Glass programs.
• Performs other accounting duties as assigned.

Preferred Education and Experience

• Able to process invoices and payments within payment terms.
• Understanding of basic bookkeeping and accounting principles.
• At least 2 years of related experience in a similar role with an organization of 50+ employees.
• 10-key by touch.
• Strong skills working with Microsoft Word and Excel.
• Able to communicate effectively with Vendors and other Departments via phone and email.
• Must be highly organized, detail oriented, analytical, self-motivated and possess a team attitude.
• Must possess a willingness to learn and grow to meet the changing requirements of the job and business.