Bilingual Japanese/English Legal Secretary

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Job description

Bilingual Japanese/English Legal Secretary - for prominent global law firm.
This position can be located in Los Angeles or San Francisco, CA.
Some of the duties for this position include: Coordinate travel, meetings, and other events. Liaise with U.S. and Japan-based client staff. Translate English/Japanese documents/correspondence. Coordinate/maintain efficient work flow, comply with policies and procedures set by the Firm, establish strong working relationships. Work effectively with other secretaries within the office; provide occasional coverage to the secretarial team when needed and volunteer for overflow work assignments when time permits. Schedule client meetings, reserve conference rooms, coordinate audio visual equipment and food needs. Coordinate all aspects of lawyers' travel arrangements (domestic and international) and prepare travel itineraries, monitor and process travel reimbursements, maintain Outlook calendar, and monitor crucial due dates for lawyers as required. Organize, coordinate, and communicate information with other team members. Monitor lawyers' incoming emails. Answer phones and direct callers as required. Type, revise and proofread general correspondence, memos, legal documents, reports in Excel, etc. from various sources. Prepare draft communication, ensure accuracy and clarity of all work product. Utilize iManage document management as a central repository for matter related documents. Maintain lawyers' time in 3E, proofread, and submit to Accounting on a daily basis (unless client directs otherwise). Maintain knowledge of client requirements for billing and prepare client billing as required. Prepare New Business Matters and update list of client/matter codes. Maintain and follow through on all client billing matters.
Position Requirements:
Bilingual Japanese/English language fluency required. Minimum of two years of legal secretarial or executive administrative assistant experience. Bachelor's degree ideal. Strong interpersonal and written communication skills. Attention to detail, ability to multi-task in a high paced environment, and manage deadlines. Ability to prioritize and coordinate work. Ability to maintain confidential information. Ability to manage workflow and delegate projects as necessary. Ability to think critically and analytically in a pressured environment. Proven success effectively communicating with various levels of staff. Ability to navigate iManage, MS Office, Elite, 3E, and Chrome River. Salary is commensurate with experience; generous employee benefits offered.