Human Resources Administrator

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Job description

Headquartered in Southern California, Skechers has spent nearly 30 years helping men, women and kids everywhere look and feel good. Developing comfort technologies is at the foundation of all that we do-delivering stylish, innovative, and quality products at a reasonable price. From our diverse footwear offering to a growing range of apparel and accessories, Skechers is a complete lifestyle brand.

With international business representing over half of our total sales, we have product available in more than 170 countries and significant opportunities for continued expansion worldwide. We sell our collections direct to consumers through more than 4,000 Skechers stores around the globe and Skechers e-commerce sites, as well as through a network of third-party partners.

A MULTI-BILLION-DOLLAR GLOBAL LEADER IN THE FOOTWEAR INDUSTRY.

The Human Resources Administrator - Operations will assist the Human Resources Director in providing various administrative support in operational areas of Human Resources. This role will assist with professional HR services such as employee relations, employment engagement, training and supporting the Human Resources Compliance, Safety Compliance, Vendor Relations, and other HR divisions such as Benefits/Payroll/Recruiting team as needed. Has knowledge of commonly used concepts, practices, and procedures within this field. They will also rely on some instruction and pre-established guidelines to perform functions of the job. Responsible for keeping the Human Resources Director informed of all employee related matters, safety and compliance concerns. They must be comfortable in working in a fast pace and deadline driven environment. They must hold a high level of confidentiality.

ESSENTIAL JOB RESULTS

Perform HR functions as necessary:

* Assist the HR Director in providing instructional training to the corporate employees performing HR processes.
* Assist with updating Labor and Law Posters for new retail and corporate locations, research in advance any changes to wage and hour laws that will pertain to Minimum Wage changes and Sick Pay Leave Policies.
* Provide support for succession planning with utilization of LinkedIn Learning
* Provide updates for Development Plans and Performance Improvement Plans
* Maintain positive and continuous vendor relationships
* Assist in the creation/updating of procedure documentation as needed. Updating & posting policies and procedures as they relate to Human Resources. (Skechers Intranet)
* Work on staying abreast of all applicable laws, procedures, and pertinent information as it relates to Skechers HR operations.
* Support HR Director for employment and customer law cases.
* Assist the HR Director in maintaining all appropriate communication through email and written form to the corporate employees.
* Perform research, analysis, and/or assist with projects as necessary to ensure HR compliance.
* Support Field Loss Prevention and HR team for filing or file review

Safety requirements:

* OSHA updates
* Covid related updates (manuals, procedures, guidelines)
* Safety Committee (Meetings, CPR courses, First Aid, AED Training)
* First Aid kit replenishment
* Address Safety Hazards quickly
* Earthquake, Tsunami, Workplace Violence Awareness/Training
* Update all internal Safety Emergency Action Plan

Assist the HR Director in company safety efforts:

* Attend safety meetings.
* Assist with analyzing, review and investigate incidents and/or accidents.
* Assist with correcting safety hazards presented to HR in a timely manner.
* Prepare and distribute reporting results and observations of safety activity to HR Directors and VP.
* Prepare safety topics for monthly postings and department meetings. Update our postings in internal intranet.
* Hold safety meetings with staff as a needed pertaining their respective jobs.
* Review and address employee concerns regarding safety.
* Address observations of employee's departments violating safety or other procedures with the HR Director.
* Address parking concerns and proper safety measures
* Assist with Payroll, Benefits, HRIS, Recruiters and ERM's as needed.
* Assist in ensuring proper documentation of compliance with department procedures, i.e., maintaining and updating employee personnel
* Maintaining our internal system process with filing into Alchemy. Uploading and Storage process.
* Conduct New Hire Orientation for new employees.
* Support and enhance the Exit Interviews process
* Ensure continuity of all critical functions, prioritize department workload, ensure that all internal and external deadlines are met.
* Support data tracking for training personnel of all HR policies and procedures.
* Support data tracking for trainings required for compliance under state mandated Anti-Harassment laws in e-place.

HR administrative support:

* Assist with electronic onboarding process for new hire.
* Assist with verification of employment.
* Working with the Work Number to ensure data is accurate and up to date.
* Assist with completion of unemployment claims with state agencies in multiples states.
* Prepare and distribute engagement related flyers, postings, intranet etc.
* Support HRIS team as needed
* Assist the Recruitment Dept. in paperless onboarding process.
* Assist with internal issues relating to Onboarding systems as necessary.
* Continue to maintain and update the Skechers Information Boards for all buildings as needed.

Perform other general office duties as necessary:

* Ordering supplies
* Sorting daily mail
* Additional office duties such as answering phones, replenishing supply inventory, water, keeping the conference room in order
* Assisting with the receptionist support as needed
* Creating shipping and returning labels for equipment tracking

Corporate and Community Events Support responsibilities:

* IMPACT Committee (Internal DE&I initiative)
* Community Events (Pier to Pier, 1736 House, Food Drive, Tour de Pier, etc.)
* Assist with annual company and HR sponsored events (Health Fairs, Holiday Events, etc.)
* Assist with employee engagement activities as needed.
* (i.e., Blood Drives, Massage Days, Consignments tickets, Sample Sales, Toastmasters, Lunch and Learns, Wellness Initiatives, Birthday Celebrations, Years of service and Recognition Program etc.
* Supporting any and all future HR initiatives

ADDITIONAL RESPONSIBILITIES

* Must possess a high degree of loyalty and dedication to the department, upholding confidentiality, professionalism, integrity, and credibility
* Must demonstrate a high degree of urgency and organization
* Must possess strong communication skills and interpersonal relationships
* Ability to work in a positive team environment
* Must be able to demonstrate the ability to cooperate, work and communicate with executive management and coworkers
* Ability to convey ideas clearly and concisely
* Strong comprehension of Human Resources and be knowledgeable of concepts
* Ability to work in a fast pace environment
* Must take the initiative to excel in the role
* Must have a positive attitude as well as a service orientation
* Excellent leadership, time management skills and the ability to work under pressure and meet deadlines while maintaining a perspective
* Ability to follow instructions from direct manager
* Must have the eagerness, willingness and desire to learn
* Must be detail oriented
* Computer knowledge and proficiency including company specific programs
* Must always work safe and professional
* Ability to work as a team member
* Ability to keep the organization OSHA Compliant
* Knowledge of MS Suite

Company customized programs

* Kronos Timekeeping
* ADP - EV5
* SAP/SuccessFactors
* Smart Recruiters
* Alchemy
* Sharepoint
* LinkedIn Learning

SUPERVISORY RESPONSIBILITIES

* No

EDUCATION AND EXPERIENCE

* BA Degree in related field equivalent work experience.
* 3-5 years of experience in a Human Resources environment a must.
* Bi-lingual a plus
* PHR certification a plus
* PIHRA or SHRM member a plus

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The skills, abilities and physical demands described are representative of those duties that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified for the job position, to perform the essential functions.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel, and talk or hear. The employee frequently is required to walk; sit, reach with hands and arms, and stoop, kneel. The employee is occasionally required to sit for long period of times.

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