Front Office Coordinator/AA - Investment Management Firm

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Job description

A Distinguished Investment Management Firm is seeking a detail-oriented Front Office Coordinator to join them at their Menlo Park office! In this integral support role, you will act as the first point of contact for all visitors. Your polished, poised demeanor will be essential to your success in this highly visible role. This is an exciting opportunity perfect for someone looking to diversify their administrative experience and partner with a hardworking and collaborative team!

The day to day:

• Overseeing the front desk - answering phones, greeting guests, keeping common areas neat, and maintaining supplies inventory
• Handling security needs - authorizing parking, presiding over security guest list, distributing employee keycards, etc.
• Managing schedules -meetings and check-ins for various executives, and supporting their Private Equity team with light admin support
• Preparing for meetings - arranging rooms, ordering catering, creating agendas
• Event planning - coordinating logistics for holiday parties, company outings, and client events
• Coordinating with vendors - addressing IT needs, preparing new hire workstations, working with maintenance and facilities staff, approving invoices and budgets

The culture:

• Tight-knit and collaborative group always willing to help each other out
• Rolls up their sleeves mentality, but has fun as a team and enjoys happy hours, dinners, team events
• Career developing - promotes employees who are committed to delivering outstanding work

The requirements:

• Has 2+ years' experience in office support/administrative/operations, preferably in finance
• Is a great communicator - knows how to interact professionally and effectively with individuals at all levels
• Has a positive attitude - is willing to go above and beyond helping out with all projects
• Is detail-driven - works with impeccable accuracy and precision
• Is focused, motivated, and organized - knows how to take charge of a task and see it through from start to finish

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Chance Initiative for Hiring.