Assistant Property Manager

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Job description

About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!

Job Description

The Assistant Property Manager (APM) is responsible for providing support to the Property Manager(s) in all areas of management for the assigned properties to include maintenance, tenant relations, collections, monthly reporting, annual budgeting, risk management, property improvements, preparation of contracts, collection of certificates of insurance, sales collection and accounts payables. The APM must possess strong organizational skills and be able to manage multiple priorities at one time.

Job Responsibilities

Accounting

* Assist PM with preparation and submittal of Quarterly Reports and Budgets and ensure all deadlines are met as required by client.
* Follow up with property accountants on Manual Billing Adjustments (or create the MBA's) as needed per modifications.
* Communicate with Property Accountants and A/R person to ensure all unapplied cash is applied prior to cash cut-off to maximize Property Management fee and ensure accurate statements.
* Monthly A/R collections and follow-up as directed by PM.
* Review Reconciliations with PM for approval and ensure proper mailing of year-end reconciliations. Work with tenants on questions regarding the reconciliations once mailed and follow up on payments.
* Processing payables in a timely manner.
* Run reports such as Rent Rolls, AR reports, Renewal Option reports, etc. and post as requested. Upload or download items from Files Anywhere and the Client SharePoint Sites.
* Collection and entry of sales in the accounting system or excel spreadsheets and running the sales reports.
* Keep track of Real Estate Taxes due dates; ensure checks are processed and mailed by due dates. Follow up to ensure payments were received and processed by the tax authorities.

Administrative Support

* Set up new Tenant files and organize per client's instructions including filing.
* Mailing of Tenant statements. Assist tenants with any questions/issues regarding their statement.
* Prepare letters for new tenants such as Possession letters, Commencement Date Certification, Rent Commencement letters, etc.
* Request new vendor set up and updates.

Operations

* Assist with tenant issues or maintenance calls including follow up.
* Maintain/Update Emergency Response Manuals or create for new properties.
* Maintenance of property information spreadsheets; including tenant contact, vendor Contract Tracking, Vendor COIs, and building contacts.
* Update utility tracking reports.
* Assist PM to coordinate tenant improvement and capital projects.
* Assist with Acquisition and Disposition processes.

Leasing

* Prepare license agreements in Deal Trac when necessary
* Prepare and process Vendor Agreements. Set up new vendor files and maintain as required by client.
* Tenant Insurance tracking in Ebix system or/and in Excel.
* Maintain vendor COIs and follow up on those that are not correct, lacking coverage and expiring.
* Prepare incident reports and communicate with the insurance company when needed.

Knowledge, Skills & Abilities

Education/training

* Bachelor's degree or
* Associate's degree

Years of relevant experience

* 3 years open air retail property management experience preferred
* Experience in commercial property management.

Skills and knowledge

* In depth understanding of financial aspects of property performance.
* Must be customer focused.
* Be able to plan and competency using Microsoft Office, navigating the internet, and general use of personal computer.

Certifications/

licenses

* Willingness to take the necessary classes to achieve the Real Estate License.
* Real Estate License

Physical work requirements and work conditions

Be able to walk all aspects of a shopping centers

What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can't wait to see where your ambitions take you at JLL. Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.