Temporary Recruitment Coordinator

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Job description

Job Details

Level
Entry

Job Location
Balboa Bay Resort - Newport Beach, CA

Position Type
Seasonal

Education Level
2 Year Degree

Job Shift
Day

Job Category
Human Resources

Description

Position Summary: Handles some aspects of the recruitment process, including but not limited to posting, sourcing, pre-screening and onboarding.

Duties & Responsibilities

• Handles some aspects of the recruitment and selection process by utilizing internal and external sources/programs to attract and retain qualified candidates. Screens and/or interviews candidates as directed. Tracks status of candidates in HRIS and responds with follow up letters at the end of the recruiting process. Coordinates the drug, criminal and credit check process. Verifies I-9 documentation and maintains current records. Supports department career fairs and other programs.
• Effectively deals with team members and applicants, some of whom may require a high level of patience, tact and diplomacy to diffuse anger. Collects accurate information and resolves conflicts. Keeps immediate supervisor promptly and fully informed of any problems, potential safety issues, or unusual situations so prompt corrective action may be taken. Communicates with other departments to fulfill team member needs.
• Maintains the Hotel's confidential employment and insurance files. Performs general office tasks such as filing, distributing mail, responding to email, photocopying, sending/receiving faxes. Purges files annually per record retention schedule and stores for safekeeping.

Qualifications

Qualifications (relevant experience, education and training):

• High school diploma or general education degree (GED), or equivalent combination of education and experience. Bachelor's degree or certificate in Human Resources Management desired. One to two years' experience in Human Resources related positions. Prior hotel experience preferred.
• General knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, workers' compensation, wage and hour issues, and labor relations, including, but not limited to the following statutes: Title VII, ADEA, Equal Pay Act, Pregnancy Discrimination Act, FLSA, ADA, OSHA, FMLA, ERISA, and NLRA. Working knowledge of wage and salary, employment and benefits administration.
• Must have excellent employee relations skills to work with team members of various social, cultural, economic and educational backgrounds for the purpose of resolving problems and providing a high level of team member satisfaction.
• Able to use mathematics to solve complex problems.
• Requires ability to use computers to record, store and analyze information. Requires computer proficiency and technical aptitude with the ability to utilize MS Office (Excel, Word, PowerPoint and Outlook) and various HRIS applications.
• Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Requires attention to detail. Must be able to solve problems and remain calm and alert if dealing with difficult team member challenges, during busy activity periods or in an emergency. Ability to focus and maintain attention to performance of tasks and to work and complete assignments on time despite frequent stressful, emergency, critical or unusual interruptions.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Must be able to speak, read, write and understand English to understand instructions, safety rules, and communicate with team members. Bilingual Spanish preferred.
• Able to work independently with minimal guidance and as part of a team.
• Due to the cyclical nature of the hospitality industry, team members may be required to work varying schedules to reflect the business needs of the hotel. Work schedules will include working on holidays, weekends and alternate shifts.