Assistant To Chief Executive Officer

Job description

We are a full-service commercial development and brokerage company located in the heart of Downtown Oakland. We operate a fast-paced and demanding work environment, and we are looking for a seasoned professional who draws satisfaction from ensuring the smooth day-to-day workings of the offices they support.

The ideal candidate exhibits grace under fire, superb critical thinking and knows how to handle confidential information. The ideal candidate will be reliable, professional, energetic and proactive as well as resourceful. The ability to multi-task with a smile while managing fussy customers is an absolute must, as is the ability to prioritize responsibilities and balance time-sensitive projects with day-to-day, routine activities.

Responsibilities:

+Answer and screen phone calls, maintain busy calendars for executives and development team, scheduling meetings and conference calls, prepare reports, agendas and expense reports

+Coordinate extensive domestic and international multi-city travel arrangements

+Personal assistance to CEO including bill reconciliation and personal travel

+Organize registration and meeting agendas for conferences and events

+Document control of confidential information, personal information and project documents +Act as liaison with clients, consultants, and other specialized groups

+Perform basic research and special projects as needed

+Provide back-up support for the brokerage team/receptionist (rotated across admin team as needed, including answering phones, greeting visitors and seating meetings, maintaining the kitchen and conference rooms)

+Coordinate luncheons, fundraising events, and parties

We are seeking a loyal and dedicated team member who holds him/herself to the highest work performance standards and is comfortable managing dynamic personalities with ever changing needs. This position is well suited to the skill sets of high end food service veterans. Thick skin is required.

***Please submit your resume and cover letter as ONE PDF document by responding to this craigslist ad.***