Coordinator II

Job description

Client's program is a mission to build social capital in Black and Latino neighborhoods by developing culturally engaging and community- centric tech innovation experiences for youth.

* We are seeking a Site Coordinator to help with operational support in our student maker labs in Oakland and New York.
* You will work closely with the Community Manager and Instructors to maintain the lab, order supplies and catering, coordinate events, manage data collection, and other tasks that will ensure quality programming and site maintenance.

Top 3 Daily Responsibilities:

* Site Coordination
* Assist with maintaining the calendars for program and event dates/times
* Event logistics and lab equipment management

Additional Responsibilities:

* Assist with preparing documentation for student attendance, registration, and waivers.
* Food Ordering. e.g., meals during program and events and snack deliveries
* Coordinate with Real Estate & Workplace Services (REWS), Network Operations (NetOps), Technical Support (TechStop), and Audio Visual (AV) teams for various setup, delivery and construction tasks Lab cleanup/organization & arranging for facilities
* Transport materials to lab if necessary
* Lab Management
* Lab maintenance: Ensure all lab equipment is functioning.
* Assist with inventory management. e.g., supplies, equipment and schwag
* Work with onsite building manager or landlord to coordinate shipments, deliveries, storage, parking, etc.

Event Coordination:

* Help/assist with all student, parent and community focused events; Help plan and set- up events (e.g. maintain RSVP's, volunteer recruitment, etc); Assist with all event documentation, including budgets, contracts, negotiations and notes/memos on other important interactions; Work on- site to ensure the seamless execution of every event; Work with team to develop event checklists; Assist with creating external collateral for events (flyers, handouts, invites); Manage collection of waivers from parents/students; Set up any tech required
* Conduct advisory sessions with high school students

Skill/Experience/Education

Mandatory:

* Minimum 2 years experience as a coordinator;
* Strong communication and organizational skills;
* Passion for event- planning, coordination, and operational support;
* Familiarity with technical equipment and setup;
* Interest in computer science education programs, makerspaces, and working with a diverse demographic of HS students and parents.
* Experience with Client Spreadsheet optimization.

As an equal opportunity employer, ICONMA prides itself on creating an employment environment

that supports and encourages the abilities of all persons regardless of race, color, gender, age, sexual

orientation, citizenship, or disability.