Interim Sr. Human Resources Specialist

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Job description

Description

Please note: This is a one-year, Interim Sr. Human Resources Specialist position through September 2022.

ABOUT ASPIRE

Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998-in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through-Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.

Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.

GENERAL SUMMARY:

The Interim Sr. Human Resources Specialist is responsible for Managing Employee Services org-wide with Human Resources Operations. This role will have a specific focus on managing all offers and onboarding. The Sr. HR Specialist will also manage and support HRIS administration, benefits administration, compliance and training, in addition to oversight of personnel records, and other HR administrative tasks completed by other members of the Human Capital Team. The HR Senior Specialist is a problem solver with excellent customer service skills, who will collaborate with the Human Capital team to enhance processes and systems to the benefit of Aspire and employees as a whole.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Manage Employee Services org-wide, with a primary focus on supporting offers and onboarding.
• Manager the process for and maintaining personnel files/records for new hires, status changes and terminations.
• HRIS data, ensure that data process in the HRIS system is accurate as well as the approval path for entries made by outside stakeholders.
• Provide elite customer service to Aspire Employees, as well as inter-departmental services to other Human Capital teams (recruiting, regional managers) and external stakeholders (payroll, finance, etc.).
• Manage required compliance for all employees based on region: unemployment claims, employee verifications, intent to return, benefit status letters
• Generate and ensure compliance with all Aspire employment status related letters (offer letters, on-boarding materials, status changes, Department of Justice notifications).
• Review/audit records for accuracy to ensure compliance within Aspire policies and all state and federal legal requirements.
• Work with key stakeholders on the maintenance of annual calendars
• Document and provide input on HR procedures and employee handbooks.
• Lead and present during new hire trainings during the summer season and Open Enrollment; as well as support with Human Capital Trainings, presentations, and orientations.
• Ensure compliance from an HR standpoint for all independent contractor agreements and support finance team as well as provide supervisory staff as needed.
• Responsible for benefits administration including enrollments, COBRA, terminations, changes, beneficiaries, disability, voluntary benefits, tuition reimbursement, FSA and commuter plans and any additional benefit offerings.
• Maintain the accuracy of data loaded into the benefit system, including daily file uploads from the HRIS system.
• Oversee maintenance of employee benefit e-files and updating of employee payroll records.
• Responsible for workers compensation administration, serving as the first point of contact for the broker, Aspire teammates and supervisors, ensuring legal compliance.
• Support Director in administration of leaves and accommodation requests.
• Demonstrate knowledge of, and support, Aspire Public Schools mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Back up other Specialists and HR Coordinator/Assistant as needed.
• Thought partner and collaborator with Director of Employee Services in regards to processes, systems and streamlining
• Build relationships with Regional Key Stakeholders.
• Perform other related duties as required and assigned.

QUALIFICATIONS:

1) Required knowledge, skills & abilities:

• Experience in HR administrative systems
• Knowledge of Human Resources practices
• Must be accurate and detail oriented
• High level of flexibility and professionalism
• Initiative and can do attitude in keeping with growth environment
• Outstanding customer service skills
• Ability to find creative solutions and problem solve effectively
• Strong administrative skills; word processing, spreadsheets
• Excellent organization, time management and follow-up skills; high sense of urgency; demonstrated ability to successfully handle multiple tasks concurrently; ability to within a team
• Must be able to travel occasionally, with out of state travel being a possibility
• Knowledge of UltiPro or comparable employee tracking systems a plus

2) Minimum educational level:

• Associate, HR certification program, or equivalent years of experience in HR function

3) Experience required:

• 3-4 years of experience in Human Resources, Benefits Administration and/or Payroll
• Familiarity with general employment guidelines at the state and federal level
• Excellent communication and organizational skills
• Proficient in Microsoft Office
• Experience or strong interest in K-12 public education

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