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Business Operations Assistant

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Tax & Financial Group

2021-12-03 07:34:18

Job location Orange, California, United States

Job type: fulltime

Job industry: Banking & Financial Services

Job description

Tax & Financial Group (TFG) is a 50+ year financial services firm headquartered in Newport Beach, CA. TFG specializes in Financial Planning, Risk Management (Life Insurance, Disability, Long Term Care) and Wealth Management Strategies.


TFG is seeking an efficient, talented & intuitive assistant to support business processing and client service for some of our most experienced financial advisors. Partnering with TFG's resource team, the assistant we seek will work on a significant range of duties and assignments, which may require judgement and initiative in order to provide our clients and advisors with superior service.


Primary responsibilities include:

  • Interacting with financial advisors and their clients to process new business, secure forms, pull client reports and statements
  • Assist with account changes and maintenance as well as research technical questions
  • Prepare and edit correspondence, communications, presentations, client meeting materials and other documents
  • File and retrieve documents and reference materials within compliance guidelines for advisors and clients
  • Conduct research and analyze data to prepare reports and documents
  • Manage and maintain advisor's appointment schedule
  • Answer and manage incoming calls and emails
  • Receive and interact with incoming visitors
  • Liaise with internal staff at all levels
  • Coordinate project-based work

Requirements:

  • Must meet background check & fingerprinting requirements
  • Proficient with Microsoft Office & Outlook
  • Customer service oriented with strong writing, speaking, communication and phone skills
  • 2+ years of administrative experience (investments/financial services industry preferred)
  • Proactive, personable, dependable, organized and able to meet deadlines
  • College Degree or equivalent experience

Not Required but the following are a plus:

  • Series 7 and/or 66 securities registrations
  • Life and Health Insurance License

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