Property Administrator

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Job description

Description GENERAL JOB DESCRIPTION

This opportunity is for a self-motivated commercial property manager.

- This position will supervise all aspects of building operations for several commercial properties throughout the Coachella Valley.

QUALIFICATIONS

• College degree

• Real estate license preferred or ability to attain

• Excellent communication and problem-solving skills

• Proficient in Microsoft Word, Excel and property management softwares

RESPONSIBILITIES

• Conducting regular site visits and documenting the site visits with photos and inspection reports

• Maintain safety, integrity and aesthetic appearance of properties, note deficiencies, and make recommendations to ownership

• Assist with preparation of annual budgets and monthly reporting

• Negotiate service agreements, select contractors and suppliers, provide quality-control oversight, implement cost-containment initiatives, measure compliance to contractual standards and provide liaison as needed between tenants and third-party service providers

• Prioritize assignments and effectively solve emergency situations as needed

• Build and maintain strong tenant relations through direct communication

• Ensure that all vacant space in a property is secure and in marketable condition

• Work in conjunction with the leasing team to increase and maintain occupancy

• Serve as liaison to tenants and corporate office relative to lease administration and enforcement of landlord rules and regulations

• Maintain operating expenses within budgeted allowance and obtain proper approvals for non-budgeted items

• Provide clear direction and distribute workload appropriately among the members of the maintenance team

• Track and maintain tenant and vendor insurance certificates

• Guide tenants through move-ins and move-outs, including walk throughs

• Understands and monitors compliance with terms of Management Agreements

• Performs and/or monitors all rent collections and coordinates default proceedings when necessary.

OTHER JOB FUNCTIONS

• Develops and implements strategic plans to achieve client goals/objectives.

• Performs other duties as assigned.

• Review of CAM, Escalations, CPI calculations

• 24/7 accessibility for emergency response/coordination.

SKILLS

• Knowledge of real estate principles including management and leasing; office and commercial retail property management experience preferred.

• Strong leadership, management ability and problem-solving skills

• Ability to organize and manage multiple tasks while working in a fast-paced environment.

• Dedication to meeting customer's expectations and acts with customer in mind.

• Ability to interact with tenants, vendors, patrons and Municipal Officials Requirements Commercial Property Management, Administrative Office, MS Word, MS Excel

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