Administrative Assistant/ Personal Assistant

---

Job description

We are seeking a top notch Administrative Assistant/ Personal Assistant to join a growing architecture firm in Central San Diego. This person will be responsible for answering and directing phone calls, calendar scheduling, event coordination, managing the office and personal assistant duties to one of the owners. The ideal candidate will have 2+ years of experience, must be highly organized, and some marketing experience is preferred. This is a great opportunity to worth with an amazing company that offers tons of room for growth and lots of perks! Apply now for consideration!

Duties

• Reception duties (answering phones, signing for packages, greeting clients and consultants, distributing mail, etc.)
• Maintain a clean, well-organized office space utilizing procedures set in place.
• Assist with weekly catered luncheons and late afternoon meetings. Set up and break down of food and beverage needs for groups ranging from 2 to 30 people.
• Set up luncheon presentations and tabletop presentations by product rep's and others.
• Attend to COVID precautionary measures, including daily cleaning routines.
• Keep tabs on stock of office supplies and order as necessary.
• Maintain close contact with Staff Accountant and assist during peak (billing) cycles for data entry.
• Meet regularly with the Office Administrator and Sr Staff Accountant to discuss general office issues and provide assistance.
• Personal assisting duties to support Senior Level staff.
• Word Formatting of Landscape Architectural Specifications
• Request / Maintain Certificates of Insurance for Clients / Vendors
• Other duties as necessary.
• Data entry and receipt / expense report management
  

Required Qualities And Qualifications

• Minimum 2 yrs of Administrative Assistant experience
• Strong computer and analytical skills
• Excellent organizational skills
• Strong, professional verbal communication, writing, and editing skills
• Strong inter-personal skills
• High Level ability to multi-task. Accuracy and efficiency is key.
• Detail-oriented, able to keep up with a fast-paced environment
• Proactive
• High-Level Proficiency in Microsoft Office (Word, Excel) and Outlook
• Proficiency in Photoshop, InDesign and Illustrator
  

#hotjobs #ZR