Accounts Payable Supervisor

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Job description

Job Summary:

Supervises team in processing accounts payable including maintaining records of amounts owed, verifying invoices and checks, coding expenses and preparing batches for payment. Responsible for timely processing of check run, the month end close of accounts payable and compliance with state and local tax reporting. Produces and/or reviews AP account reconciliations and journal entries. Maintains vendor accounts, reviewing account statements and other reports, as required.

Essential Duties and Responsibilities:

* Supervises the accounts payable team on all daily activities
* Ensure all disbursements are made in compliance with policies and procedures, i.e., properly authorized and substantiated
* Ensure disbursements are proper, made timely and properly authorized
* Oversee the release of funds both via paper checks and electronically
* Responsible for purchase order review and account reconciliations
* Responsible for preparing/reviewing 1099 tax forms
* Provides superior customer service in advising vendors, department heads, directors, and others on all matters related to disbursements and invoice and payment requests
* Manages vendor database ensuring vendor data is accurate and updated
* Responsible for hiring, training, coaching, writing performance evaluations
* Makes recommendations to improve payment process
* Reviews financial statements and provides variance analysis on expense accounts
* Ensure compliance of state and local tax reporting, including but not limited to, property tax filings, sales and use tax filings and annual reports
* Other assignments, as assigned

Competencies:

* Good time management, supervisory, verbal/written communication and interpersonal skills
* Experience in Sage 100 and Expense Management System, a plus
* Comprehensive knowledge of generally accepted accounting principles and procedures
* Knowledge of State and local regulations with regard to accounts payable

Education and/or Experience: (includes certificate & licenses)

* Experience in Sage 100 and Expense Management System, a plus
* Must be able to successfully pass National Agency Check with Inquiries (NACI) background investigation

This job description supersedes all prior job descriptions and is intended to describe the general content and essential requirements for the position listed above. It is not to be construed as an exhaustive statement of requirements, duties and responsibilities. Management reserves the right to add or change the duties of this position as required at any time.

QTC Management Inc. is a VEVRAA Federal contractor and an Equal Opportunity Employer. The company has an ongoing commitment to affirmative action and the creation of a workplace free of discrimination, harassment and retaliation. The company recruits, hires, trains, and promotes individuals in all job titles without regard to race, color, creed, religion, ancestry, national origin, age, sex, sexual orientation, people with disabilities protected under law, and protected veteran status.