Admin Assistant III

Job description

About Gap Inc.

Our brands bridge the gaps we see in the world. Old Navy democratizes style to ensure everyone has access to quality fashion at every price point. Athleta unleashes the potential of every woman, regardless of body size, age or ethnicity. Banana Republic believes in sustainable luxury for all. And Gap inspires the world to bring individuality to modern, responsibly made essentials.

This simple idea-that we all deserve to belong, and on our own terms-is core to who we are as a company and how we make decisions. Our team is made up of thousands of people across the globe who take risks, think big, and do good for our customers, communities, and the planet. Ready to learn fast, create with audacity and lead boldly? Join our team.

About the Role

Provide daily administrative support to Senior Vice President Human Resources - Growth & Gap Inc. Functions. This role will act as a trusted partner to the executive by supporting, but not limited to, the following high-level activities: calendar management, milestone meetings, travel arrangements, expense reports and additional tasks/special projects. In this role, you are responsible for administrative support to the numerous functions and organizations in partnership with the Head of HR, as well as assigned HR project work. This role is ideal for someone interested in learning about Human Resources with a focus on HR project work in an effort to build HR skills and career opportunities over time.

What You'll Do

* Independent, proactive judgment is required to plan, prioritize and organize diversified workload. Be confident, professional and comfortable making and communicating calendar changes, with little to no involvement from executives.
* Handles confidential and non-routine information and explains policies when necessary.
* Play active role supporting the teams. Including, but not limited to, problem solving, onboarding of new team members/contractors, invoice/purchase order processing and office supply maintenance.
* Plan and coordinate meeting logistics for department/function meetings and team-building activities, including travel arrangements when necessary.
* Email review of executive's in box to pro-actively follow up or bring attention to time sensitive or urgent matters.
* Maintenance of financial reports or other business information that is updated regularly for executives.
* Update organization charts, phone and email distribution lists monthly.
* Provide ad hoc support to leadership teams functions, departments, and administrative assistants as department resource and point of contact on behalf of leader.
* Special projects as needed.

Who You Are

* Excellent verbal and written communication skills
* High degree of professionalism and confidentiality, maintain discretion and professional standards
* Ability to communicate and build partnerships with all levels of management
* Strong organizational and planning skills to ensure timely and accurate execution of responsibilities
* Flexible, adaptable, able to work under pressure and prioritize multiple and competing demands; time management skills
* Normally receives little instruction on daily work, general instructions on newly introduced assignments. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations
* Ability to understand how various pieces of the business fit together
* A demonstrated team player with ability to resolve conflict
* Deals with ambiguity well
* Ability to teach others how to navigate or get information
* Strong service-oriented, positive attitude
* 3-5 years of related experience preferred. Advanced computer skills with proficiency with all Microsoft applications

Benefits at Gap Inc.

* Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
* One of the most competitive Paid Time Off plans in the industry.*
* Employees can take up to five "on the clock" hours each month to volunteer at a charity of their choice.*
* Extensive 401(k) plan with company matching for contributions up to four percent of an employee's base pay.*
* Employee stock purchase plan.*
* Medical, dental, vision and life insurance.*
* See more of the benefits we offer.
* For eligible employees

Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. This year, we've been named as one of the Best Places to Work by the Humans Rights Campaign for the fourteenth consecutive year and have been included in the 2019 Bloomberg Gender-Equality Index for the second year in a row.