Administrative Assistant

Job description

About Treez

Treez is a leading enterprise cloud platform that streamlines retail supply chain operations within the cannabis market. Delivered through a SaaS model, Treez provides the robust breadth and depth of software solutions required to operate a successful modern dispensary.

Treez seeks an experienced Administrative Assistant to support the CFO of our dynamic start-up organization, a leader in an exciting emerging industry. The successful candidate will be proactive with the demonstrated ability to work independently and collaboratively on a range of confidential assignments. You will be part of a friendly, supportive, high-performing G&A team passionate about contributing to Treez's continued success and growth.

Administrative Assistant

Responsibilities

• Compose and distribute professional email communications, memos, documents and forms on behalf of CFO and CEO
• Assist in the preparation of regularly scheduled reports
• Coordinate and draft documents for signature: offer letters, NDAs, commission documents, stock agreements, etc
• Organize and schedule meetings
• Plan meetings and take detailed minutes
• Develop and maintain a cloud-based (Google Drive/Box) filing system for commercial documents, financial documents, HR records, stock admin, and other
• Maintain company policies and procedures
• Order office supplies and research new deals and suppliers
• Manage virtual mailbox
• Maintain contact lists
• Organize occasional team events
• Other ad-hoc administrative, clerical, or support requests as directed by CEO and CFO.

The ideal candidate will have:

• Exceptional accuracy and attention to detail
• Demonstrated ability to handle sensitive and confidential information and documents with discretion
• Excellent written and verbal communication skills
• 4+ years experience as an Administrative Assistant, Virtual Assistant, including at least 2 years supporting senior business leaders, preferably in high tech although other relevant experience will be considered
• Proficiency in MS Word, Powerpoint and Google Docs, Box, Docusign, Carta
• Excellent time management skills and the ability to prioritize work
• Demonstrated problem solver, solution-oriented
• Strong organizational skills with the ability to multi-task
• Appropriate sense of urgency
• Demonstrates the high EQ needed when working in an intense environment with highly dedicated people with various points of view
• AA degree or equivalent; additional qualifications as an Administrative Assistant a plus

Work Arrangement

• 30 - 40 hours per week
• Work remotely from the SF Bay Area. A physical office is likely in 2022, in which case the office may require fractional support
• Report to CFO. Support CEO and CFO
• $30 per hour
• Medical, Dental, Vision and 401K

Remote-First and Covid-19 Vaccination

Treez is currently a remote-first workplace, meaning that for most roles nearly all work can be accomplished from home with occasional in-person meetings and travel. All employees at Treez must be vaccinated against Covid-19 if they are to meet with other Treez employees; legally mandated exemptions are excepted. At its discretion, Treez reserves the right to revise remote-first policies and Covid-19 protocol.

Commitment to Equal Opportunity and a Welcoming Environment

Treez is an equal opportunity employer. We strive for diversity and are stronger because of it. We are committed to creating an inclusive environment for all employees.