Executive Assistant (Candidate should be local to Downtown San Francisco, CA)

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Job description

Hi,

Net2Source is a Global Workforce Solutions Company headquartered at NJ, USA with its branch offices in Asia Pacific Region. We are one of the fastest growing IT Consulting company across the USA and we are hiring " Numerical Control Programmer 2 " for one of our clients. We offer a wide gamut of consulting solutions customized to our 450+ clients ranging from Fortune 500/1000 to Start-ups across various verticals like Technology, Financial Services, Healthcare, Life Sciences, Oil & Gas, Energy, Retail, Telecom, Utilities, Technology, Manufacturing, the Internet, and Engineering.

Job Title: Executive Assistant

Location: Downtown San Francisco, CA (Hybrid Work Model)

** 3 month assignment to start but high chance to extension

** Required: heavy calendaring experience, high proficiency in MS Outlook, computer savvy to quickly pick up new programs to use for the role, great professional writing skills

** Bachelor's degree preferred

** Will primarily be supporting the VP for Corporate Legal but will also be helping support 10 other executives along with other Legal EAs

** Two interview levels: 30 minute Zoom interviews

Essential Functions:

• Assists with administrative tasks related to internal and external meetings and operations, national and international travel, and communications with employees around the world.
• Effectively manages calendar, meetings, and events so that working days are efficiently organized.
• Takes charge of logistical planning of events including lodging, entertainment, travel, and meeting coordination.
• Coordinates communications, agenda planning, logistics, meeting facilitation, and follow-up for management meetings.
• Serves as liaison to executive committees and other divisions and corporate administration groups. Works closely with Executive Assistants throughout the company.
• Performs heavy calendaring, some word processing and excel spreadsheet functions which may include graphs and tables. Creates presentations, organizational charts, project management tools, and other documents as needed.
• Provides detailed data, information and resources in preparation for meetings.
• Must be able to maintain strict confidentiality of corporate information.
• Assists in the budget planning and monitoring process over the course of the fiscal year.
• Processes miscellaneous tasks on an as needed basis.
• Assists with preparation and distribution of board materials.
• Prepares annual reports for subsidiaries and other corporate entities.
• Updates Corporate Legal website.

Required Experience, Education and Abilities:

• A minimum of 5+ years of experience as an Executive Assistant.
• Experience supporting employees in a fast-paced high-tech environment, preferably in Legal.
• Bachelor's degree in business administration or related field required.
• Must be articulate and possess excellent verbal and written communication skills. Excellent grammar and spelling a must.
• Excellent computer skills; highly experienced in Windows including Outlook, PowerPoint, Word and Excel. Experience with SharePoint helpful.
• Strong attention to detail; able to manage multiple-step procedures and handle frequent interruptions in workflow.
• Exhibits professionalism and composure in stressful situations and in meeting short deadlines.
• Ability to work in a team environment with a diverse group of staff essential.

Thanks

Regards,

Swati Rai

Lead Technical Recruiter

Net2Source Inc.

Global HQ Address: 7250 Dallas Pkwy, Suite 825 Plano, Texas 75024

Office: x 547 | Cell: Email Id:

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