Executive Assistant Office Manager

Job description

We have partnered with a successful private equity firm in San Francisco who is seeking a savvy Executive Assistant/Office Manager with a proactive attitude and the ability to manage constantly shifting priorities. This person will manage the office and provide some support to the team, in addition to managing projects. They are looking for someone who is self-directed and has the ability to manage their time efficiently. This is an amazing opportunity to join a successful firm, offering stability and a generous compensation and benefits package in a close-knit professional environment.

ATTRACTIVE FACTORS:

• Close-knit, family friendly firm
• Stability of team
• Work life balance
• Opportunity for career growth and professional development
• Fun company off-sites
• Great exposure and learning opportunity
• Learning from the biggest innovators in finance
• Positive, hardworking, optimistic and down-to-earth team
• Be part of building a firm

KEY RESPONSIBILITIES:

• Answer, screen and direct/respond as appropriate to incoming calls
• Provide administrative support to the investment analyst team: calendar management, setting up meetings / calls, conference registrations, etc.
• Track and process monthly expense reports
• Coordinate travel, both domestic and international
• Work closely with and provide backup support to senior EA
• Assist with ordering office supplies, snacks, lunch, etc.
• Oversee communal spaces, ensuring that conference room and kitchen are organized and available
• Greet guests who walk through the front office doors and assist them as needed, distribute mail and packages
• Assist with other projects as needed
• Excellent organizational, interpersonal and communication skills
• Professional, polished, positive attitude, and team player
• Ability to work efficiently and with accuracy

TOP KEYS FOR CLIENT:

• College degree preferred
• 1-3 years of reception, hospitality, or admin experience preferred
• Committed to professionalism, high degree of personal and professional integrity
• Committed to confidentiality, discreet
• Highly detail-oriented, highly organized, resourceful, and communicative
• Proactive, strong with follow-through
• Accountable and dedicated with ownership over work
• Able to be flexible and maintain a positive attitude in a fast-paced, changing environment where priorities often shift
• Able to learn new software and technologies quickly and thoroughly
• Able to work both independently and collaboratively
• Track record of good judgment, able to learn the preferences and patterns of personnel supported
• Able to multi-task, work proactively, and prioritize work appropriately

Job ID: GIS2021BO