Human Resources Generalist

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Job description

ABOUT KENDO

Kendo Holdings, Inc. is a San Francisco-based beauty brand developer and wholesaler owned by LVMH Moët Hennessy - Louis Vuitton, the world's largest luxury group. A play on the words "can do", Kendo has become the hub of creativity and next generation beauty product development for global Sephora channels and selective retailers outside of Sephora.

Through original development, collaborations and acquisitions the Kendo stable of brands will always be creative, inspiring and innovative. A dynamic engine of speed, expertise and market-savvy, the Kendo team continues to redefine the beauty industry through great product, great storytelling, great retail and direct-to-consumer partnerships. This shows up in everything we do and in what we stand for:

• ENTREPRENEURIAL SPIRIT: We seek creative ways to get things done
• PERSEVERANCE: We are moved by Winston Churchill's words, 'never, never, never give up'
• GENEROSITY: The power of giving
• STORYTELLING: Creating authentic stories to inspire
• QUALITY OBSESSION: Our product quality is a reflection of ourselves
• FUN: Work, life, and fun are woven of a single fabric
• ADVOCACY, DIVERSITY & INCLUSION: We believe in listening with humility and acting with courage. We recognize, seek, and celebrate the power of diversity across the full spectrum of personal identity.

The Kendo house of brands currently includes: Bite Beauty, Fenty Beauty, Fenty Skin, KVD Vegan Beauty, Marc Jacobs Beauty, Ole Henriksen.

POSITION SUMMARY

The People Generalist is a key member of the fast-paced People + Kulture team. Reporting to the Senior Manager, People Operations, this role is responsible for supporting Kendo's diverse US and Canadian workforce across our headquarters, field and retail locations with a wide variety of essential HR functions. This position is vital to People + Kulture at Kendo serving as the first point of contact for all-things HR. This is an excellent opportunity to join an exciting, growing company.

General HR

• Advise individuals and people managers on employee relations activity classified as low to moderate in complexity.
• Supports the entire employee lifecycle from onboarding and orientation to termination and is the first point of contact for all HR related matters and inquiries.
• Key partner in implementing programs aimed to improve the employee experience and facilitating change management throughout the organization.
• Create and maintain standard operating procedures for internal processes.
• Ensure compliance with local, state, and federal law, including labor law postings for all locations.
• Manage all inbound physical mail for the HR team; delegate and distribute as needed.
• Provides support and participates in other HR related projects, duties, events, and tasks as requested.

Program Support & Coordination

• Manage the new hire onboarding process, including I-9 and New Employee Orientation.
• Facilitate the offboarding process for all employees, including processing terminations, final pay, federal / state compliance, and conducting exit interviews.
• Audit and process bi-weekly hourly payroll for our US and Canadian workforce.
• Monitor and report on the frequency of Meal and Break penalties and volume of overtime hours for the hourly population; implement strategies to mitigate.
• Maintain the HR knowledge base and company intranet for various programs and policies, including onboarding, time keeping and seasonal initiatives.

Data Management

• Data entry, maintenance, and audits for HR technologies, including, but not limited to HRIS and LMS systems.
• Create, maintain, and update electronic HR files for all active employees.
• Liaise with Executive Assistants to ensure company Org Charts are accurate and formatted consistently.
• Accurately compile and disseminate weekly, monthly, and annual reporting to key business partners, parent company and/or vendors; provide detailed analysis and advise on next steps where applicable.
• Point-of-contact for IT partners regarding offboarding and Kendo employee demographic data.
• Partner with finance to ensure accuracy across the organization regarding department and brand assignments.
• Source, organize and deliver ad hoc reporting on request.

REQUIREMENTS

• BS/BA degree or equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
• 3-4 years of experience in Human Resources required
• Strong general knowledge of HR best practices including employee relations and compliance; professional certification (APHR, PHR, SHRM-CP, etc.) is a plus.
• Sound judgement and discretion; able to maintain strict confidentiality with highly sensitive data.
• Highly organized and detail-oriented, proactive problem-solver with strong sense of follow-through.
• Exceptional EQ and client service skills, able to maintain professional composure and approachability.
• Excellent communication skills including oral, written, and interpersonal.
• Ability to adapt to changing priorities and deadlines in a fast-paced, dynamic environment.
• Proficient in Microsoft Office Programs (Word, Excel, Outlook, PowerPoint).
• Prior experience with HRIS / ATS / Job Boards a plus.