Operations Assistant

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Job description

Company Description:

ABOUT CIIS

California Institute of Integral Studies (CIIS) is an internationally recognized leader in integral education. CIIS has an enrollment of more than 1,500 students pursuing degrees in a variety of academic programs in its schools of Consciousness and Transformation, Professional Psychology and Health, Undergraduate Studies, and American College of Traditional Chinese Medicine. In addition, CIIS offers a wide array of certificate programs, hosts a vibrant art exhibition program through The Arts at CIIS, and produces conversations, workshops, and a podcast through its Public Programs division. The University provides low-cost mental health and acupuncture services to the San Francisco Bay Area through its 10 award-winning counseling and acupuncture clinics. CIIS is accredited by the Western Senior College and University Commission (WSCUC) and Accreditation Commission for Acupuncture and Oriental Medicine (ACAOM).

Job Description:

SUMMARY

The Operations Assistant position is a highly visible one, requiring a welcoming and professional presence and the capacity to handle a variety of front-facing duties thoroughly and efficiently. This is a part-time position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Evening and weekend support for building and daily business operations
• Perform morning opening or evening closing procedures (depending on shift) for building
• Classroom AV support throughout day
• Light building maintenance
• Security - duties include enforcing University ID policy - checking photo IDs, signing visitors into guest log, managing visitor parking and bike lots.
• Enforcing departmental procedures and policies.
• Mail and deliveries - process incoming and outgoing mail, including coordinating overnight services like Fed Ex and DHL - may include trips to post office. Maintaining postage machine and 4th floor mailroom. Break down delivery boxes daily.
• Troubleshoot copiers and printers
• Deliver copy paper and changing toners
• Answering phones, greeting and reception tasks
• Processing incoming and outgoing mail, including overnight delivery service such as Fed Ex and DHL - may include trips to post office
• Creating and laminating signs
• Monitoring and distributing office supplies
• Supporting breakrooms, café and other common spaces
• Special event support - moving chairs and tables
• Delivering fans, space heaters and air purifiers as requested
• Campus walk throughs
• Additional duties as requested

Requirements:

QUALIFICATIONS

• Must be able to work evenings and weekends
• Must have customer service focus and attitude
• Must have excellent interpersonal and communication skills.
• Must be punctual, reliable, and well organized.
• Must work well under pressure.
• Must be able to return to specific work tasks, while experiencing frequent interruptions.
• Must take initiative; be self-directed, organized, responsible and efficient and be able to work without close supervision.
• Must be able to handle complex and routine situations with professionalism, courtesy and efficiency.
• Must be proficient in Word, Excel, and Outlook email / calendar.
• Willingness to improve upon current practices and procedures.
• Warmth of personality and good listening skills are a plus.
• Must be able to lift 30 lbs.

EDUCATION and/or EXPERIENCE

• Preferred: Bachelor's degree from a four year college or university,
• 1-2 years related experience and/or training; or the equivalent combination of education and experience will be considered.

Additional Information:

SALARY AND BENEFITS

Salary commensurate with experience. Full benefits package including health, dental, vision, life insurance, retirement, and tuition discount.

NOTES TO CANDIDATE

Working Conditions -- Duties are primarily performed in an office environment at a desk or computer terminal, typically, Monday through Friday.
Background Check -- Due to the sensitivity and requirements of our positions, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.
Visa Sponsorship -- Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
Relocation Assistance -- This position is not eligible for relocation assistance.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

CIIS values diverse perspectives and life experiences. Every applicant will be considered regardless of race, color, ethnicity, creed, national origin, ancestry, gender, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. All qualified persons legally authorized to work in the United States are encouraged to apply.

Accommodations for people with disabilities will be provided on request.

Application Instructions:

APPLICATION INSTRUCTIONS

Screening begins immediately and will continue until the position is filled.

Using the Apply Now link, please submit a Resume and Cover Letter online.

For further inquiries, please email, the HR Office at

PI