Specialist, Human Resources Operations

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Job description

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At First Republic, we care about our people. Founded in 1985, we offer extraordinary client service in private banking, private business banking and private wealth management. We believe that personal connections are everything and our success is driven by the relationships we form with our colleagues and clients. You'll always feel empowered and valued here.

Incredible teams doing exceptional work, every day.

In Human Resources, we are committed to growing and protecting First Republic and its culture by attracting, retaining and supporting our most valuable resource: people. Providing our colleagues with extraordinary service is our commitment; their success is our reward.

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Incredible teams doing exceptional work, every day.

As an HR Specialist, you will partner closely with the Human Resources department to ensure excellent customer service is provided to client groups across First Republic as it relates to staffing, employee and employment matters, employment law and more. That could include processing new hires, transfers, terminations and other employee changes and requests, using various HR applications, employee files, and the knowledge gained through specialized training and/or interactions with the HR team, client groups, and colleagues across the Bank.

What you'll do as a Human Resources Specialist:

Communicate with various departments, employees, applicants and staff to provide guidance and assistance regarding recruitment, transfers, employment and personnel records.

Monitor, administer and accurately update employee information in various HR and First Republic Bank systems, such as UltiPro, iCIMS, OnBase, and Form I-9.

Manage new hire requests and open position numbers; oversee internal and external job postings and ensure staffing issues are addressed.

Consult and assist hiring manager through the hiring phase and providing recommendations regarding recruiting and compensation.

Create and manage offer letters; run and analyze background checks, including fingerprinting; and oversee post-hire paperwork, such as Form I-9 and sign-on bonuses.

Input termination information into HRIS; inform Payroll department and other impacted departments and provide processing support for both resignations and involuntary terminations.

Audit data inputs, processes, and records as needed

Act as backup to other HR Specialists.

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You could be a great fit if you have:

One to three years of related HR experience or any combination of experience and education that offers the required skills, with a bachelor's degree preferred

Proven experience with HRIS applications, the Microsoft suite of products, office equipment, network and inter/intranets

Ability to interpret and communicate Bank policies and apply sound judgment when dealing with confidential employee matters

Willingness to research issues and provide guidance or referral as appropriate to ensure employee concerns are addressed

Excellent attention to details and accuracy of data, with the ability to prioritize and follow through on requests

Demonstrated initiative, including a skill for asking appropriate questions to identify the needs and expectations of others

Organizational skills and a deadline orientation that allows you to multi-task with a positive attitude, providing an extraordinary level of customer service to internal and external customers/employees.

Excellent communications skills, including proper telephone etiquette, and proven interpersonal skills that include tact, patience, courtesy and diplomacy.

Ability to follow/manage processes and experience identifying/executing process improvement ideas

Job Demands:

Must be able to review and analyze data reports and manuals; must be computer proficient.

Must be able to communicate effectively via telephone and in person.

Own your work and your career - apply now

Are you willing to take initiative and make decisions? Are you willing to go the extra mile because you love what you do and how you can contribute as a team? Do you want the freedom to grow and the opportunity to take charge of your own career? If so, then come join us.

We want hard working team players. You'll have the independence to learn, lead and drive change. A culture of extraordinary service, empowerment and stability-that's the First Republic way. Come join us!

This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization. The Company is an equal opportunity employer. In this regard, the Company makes reasonable accommodations for qualified applicants and employees with disabilities in order to enable them to perform all essential job functions, unless doing so creates an undue hardship.

First Republic is subject to federal laws that restrict the employment of individuals with certain types of criminal histories, including FDIA Section 19 and FINRA. To the extent not inconsistent with our obligations under those federal laws and regulations, First Republic will consider qualified candidates with criminal histories in a manner consistent with the Los Angeles and San Francisco ban-the-box laws.