HR Coordinator

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Job description

Ultimate Staffing is currently seeking an HR Coordinator to join our client in the electronics manufacturing industry. This position is on-site with flexible locations in the East Bay for their San Leandro, Oakland or Newark locations. This role will start as a contract, but can potentially turn into a full-time role for the right candidate.

Responsibilities:
● Support Hiring Activities: Support Talent Acquisition and Hiring Managers in all aspects of hiring process, including interview scheduling, candidate travel, posting jobs in the company ATS, answering questions for candidates and hiring managers.

● Support New Hire Onboarding, including new hire paperwork, I-9 administration, reference checks, background checks, first day logistics, sending manager reminders, etc.

● HR Records retention compliance. Oversee records management for personnel files, employment contracts, etc. Monitor best practices and laws related to document management and ensure the company is in compliance.

● HR Administration: Support HR database activities, benefits administration, etc. Keep track of department spending.

● General administrative support to HR team and interface with employees, managers and candidates.

● Run routine and ad hoc reports out of HRIS and other systems.

● Ensure the workplace posters (safety, HR, etc.) are in compliance and up to date.

● Use good judgement to report escalate matters as needed.

Qualifications:

● Excellent communication skills (verbal and written communications)

● Computer skills required including G-Suite (especially Google Mail and Google Calendar) and/or MS Office tools - especially MS Word, and MS Excel.

● Service orientation, social perceptiveness and ability to work with people at all management and levels.

● Moderate problem solving and using good judgement for when to escalate.

● Willingness to be available and operate independently with excellent time management and prioritization is a must.

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.