Executive Admin, Quality and Compliance.

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Job description

Robotics & Digital Solutions (RAD), part of the Johnson & Johnson Family of companies, is recruiting for an Executive Admin, Quality and Compliance, located in Santa Clara, CA.

Robotics & Digital Solutions is part of Ethicon, Inc., a global leader in surgery with products and solutions found in almost every operating room around the world. Ethicon has made significant contributions to surgery for more than 100 years from creating the first sutures, to revolutionizing surgery with minimally invasive procedures. Our continuing dedication to Shape the Future of Surgery is built on our commitment to help address the world's most pressing health care issues and improve and save more lives. Through Ethicon's surgical technologies and solutions including robotics, digital solutions, sutures, staplers, energy devices, trocars and hemostats and our commitment to treat serious medical conditions like obesity and cancer worldwide, we deliver innovation to make a life-changing impact. For more information, visit .

As the Executive Administrative Assistant, you would be reporting into the VP, Quality & Compliance and supporting the RAD Quality Leadership team.

Key Responsibilities

• Provide administrative support for quality leadership team across multiple sites.
• Coordination of meetings & events, both on & off-site
• Complete advanced secretarial and administrative responsibilities, including preparing and maintaining confidential and sensitive documents; maintaining a highly complex calendar; arranging meetings; completing expense reports; and coordinating travel and itineraries
• Provide project updates, help maintain project schedules, budgets, etc. Will include scheduling project related meetings for the RAD Quality Leadership Team, which includes communication to internal / external team, travel arrangements, correspondence with surgeons and/or assistants, logistics, etc.
• Ordering office supplies, on-boarding supplies for new team members, coordination of start dates, badging access, and training needs with IT, Security, and Training Teams
• Preparation of presentation materials utilizing Microsoft Office tools.
• Maintenance organizational charts, and job descriptions
• Correspondence of general nature from marginal notes & verbal communication
• Processing or assistance with human resources (HRS) forms as needed.
• Facilitate communication flow throughout quality organization; coordinate office moves for associates.
• Act as liaison between staff / associates / other departments & leadership
• Interface with other facilities, suppliers & contractors as required
• Working in business applications, such as ARIBA and eMarketplace [Global Purchasing), Concur Travel and Expense Reporting
• Other duties as assigned
  
  

Qualifications

• A minimum of a high school diploma is required, Associates or higher is preferred
• A minimum of 6 years of relevant work experience is required
• History of achieving results in fast-paced environments with strengths in proactivity and accountability is required
• Ability to communicate with varying levels of an organization is required
• Ability to manage conflicting priorities and challenging calendars while working with minimal supervision is required
• Experience in a fast-paced, team-based work environment is required
• Interpersonal skills to deal effectively with internal & external customers is required
• Extensive knowledge of and demonstrated expert-level proficiency with Microsoft Office programs is required
• Previous administrative experience supporting vice president level or higher for a major corporate function is preferred
• Strong proficiency in IRIS, Ariba, Concur, CTO, Workday and Our Source is preferred
• This role is located in Santa Clara, CA and will required some travel to Redwood, CA
  
  

Johnson & Johnson Family of Companies are equal opportunity employers, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Primary Location

United States-California-Santa Clara-5490 Great America Pkwy

Organization

Verb Surgical Inc. (6270)

Job Function

General Administration

Requisition ID

W