Executive Office Administrator

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Job description

POSITION AVAILABLE IMMEDIATELY

OFFICE ADMINISTRATOR & EXECUTIVE ASSISTANT

Company:

Vectra Management Group, a private real estate development and management firm specializing in opportunistic real estate investments in New York, California and Utah. See for more information.

Position:

The Office Administrator will oversee the daily administrative needs of the office and provide support to the executives of the company.

This full-time position is based in our downtown Santa Monica, California, office.

Requirements:

· Two or more years of relevant work experience in an executive support role.

· Strong computer proficiency. Working knowledge of Excel, Word, Outlook, and QuickBooks.

· Ability to maintain a positive, professional attitude in a fast paced work environment.

· Strong written and verbal communication skills with client service orientation.

· Excellent organizational and time management skills with the ability to prioritize and manage multiple tasks, projects and requests with varying priorities and deadlines.

· Demonstrates strong problem-solving skills and approach to challenges with meticulous attention to detail.

· High level of integrity with ability to exercise good judgment and discretion in a variety of situations including sensitive or confidential matters.

· Quick learner and a self-starter, who can work independently, take initiative, and employ a proactive approach to work including appropriate follow-through and the ability to think ahead and "connect the dots."

· Interest in a career in real estate and investing.

· Available to work both in the office and at home (as necessary for social distancing).

· Bachelor's degree, preferred but not required depending on experience.

Responsibilities:

· Assistant to the President. Manage meetings, events and travel itineraries.

· Coordinates special projects requiring research, prioritization, and follow up on incoming issues and determining appropriate course of action, referral or response.

· Acting as the point of contact among executives, employees, and external partners.

· Bookkeeping tasks including invoicing, bill payment, and regular financial reporting.

· Assist with daily operations, office organization and special events.

· Create and update records and databases with personnel, financial and other data.

· Management of executive owned rental properties, including investigating and resolving tenant complaints, maintaining records, and coordinating with contractors.

Compensation:

Compensation commensurate with experience. Full-time employees receive standard company benefits including a Simple IRA contribution match, cell phone allowance and health insurance reimbursement.

Contact:

Please email a cover letter detailing your interest in this position and why it would be a good fit for you. Please send the cover letter with your resume to . Applicants who send resumes without cover letters will not be considered.