Accountant/Office Manager

Job description

Description

The role of the accountant office manager is to facilitate all tasks related to the accounts payable process and other accounting related functions, support HR related processes, and manage the day to day office related operations.

ROLE RESPONSIBILITIES

ACCOUNTANT
• Maintain AP email inbox, print invoices, review statements, respond to vendors inquiries.
• Collect and match purchase orders, invoice and packing list.
• Receive non controlled items in QAD.
• Post Matched invoices into QAD, cut checks and send payments.
• Maintain filling of closed purchase orders.
• Prepare Business cards and other credit account expense reports.
• Prepare Month end reports.
• Support Financial audits.
• Maintain the Fixed asset management and Physical count data.
• Assist in designing and implementing cost accounting systems.
• Prepare cost forecasts for monthly, quarterly, or annual operating schedules.
• Process monthly and bi monthly payroll.
• Maintain payroll data and backup.
• New hire on-boarding HR tasks such as enrollment into BambooHR Medical benefit enrollment, 401 k plan and other related tasks.
• Maintain employee benefit programs.
• Maintain HR related web based programs and employee files.
• Facilitate employee termination process.

OFFICE MANAGER
• Greet and assist visitors.
• Answer, direct and take phone calls.
• Support the receiving of incoming shipments to the warehouse.
• Manage all day to day office operations.
• Distribute incoming mail and packages.
• Assist with outgoing packages from QC and Manufacturing.
• Order office and kitchen supplies.

SKILLS
● Strong Excel Skills.
● Strong attention to detail.
● Advanced knowledge and experience with Microsoft products.
● Excellent interpersonal communication and organization skills.
● Ability to communicate with others effectively.
● Ability to work well both independently and with cross function teams.
● Good decision making skills and response to high pressure situations.
● Ability to foresee and plan for growth and scale.
● Ability to move goods and office/kitchen supplies.

QUALIFICATIONS
● 2-3 years of accounting experience.
● 2-3 years of Office Manager Experience or equivalent.
● QAD experience preferred.
● High school diploma/GED required. Bachelor's degree preferred.